This guide provides UWF faculty and staff instructions to assist with registration or handle overrides, such as permission to enter a closed class, permission required, etc.  A completed registration form, signed by the student, should be obtained from each student when you process their registration through CICS.  These forms must be submitted to the Office of the Registrar.

Web Registration is available 24 hours a day, with the exception of Mondays from 12:45 AM to 6:30 AM and Tuesdays - Fridays from 3:45 AM - 4:30 AM.

SCHEDULE
ADVANCE REGISTRATION only for degree students enrolled Spring 2008. These students may begin registering by the following schedule. The system will check their classification and last semester of enrollment and give you an error message at the bottom of the screen if it's too early to register them.

SPECIAL PRIORITY REGISTRATION:
The following degree-seeking students, who are identified in the system, can be registered beginning the first day of Advance Registration:

EXCEPTIONS:
Students taking advantage of the following Tuition Waiver Programs are registered only in the Office of the Registrar.
                     •  Senior Citizen Tuition Waiver -- Information for Senior Citizens
                     •  State Employee Tuition Waiver -- Information for State Employees

If you display a student's registration screen and see a message above the course title column indicating the student has previously taken course work using a Tuition Fee Waiver, do not register the student for any courses unless the student indicates he/she is assuming personal responsibility for the payment of fees.  Students wishing to register using a Tuition Fee Waiver should be directed to the Office of the Registrar, Building 18.

OPEN REGISTRATION for current, new, and readmitted students who will be degree-seeking for Fall 2008 and non-degree students registering for off-main campus courses (locations other than 01) or graduate level courses (numbered 5000-8999).  Degree-seeking students who have already registered may drop/add during this registration period. You will get an error message if the student is required to update his/her application or apply for readmission; direct students to Admissions (Building 18, Room 101).

REGULAR REGISTRATION for all degree-seeking and non-degree students, and students cleared for admission or readmission. Degree-seeking students who have already registered may drop/add during this registration period. You will get an error message if the student is required to update his/her application or apply for readmission; direct students to Admissions (Building 18, Room 101).

DROP/ADD AND LATE REGISTRATION
This registration period is for registered students to change their schedules and for all students cleared for admission or readmission who have not already registered.  The system will assess the appropriate late registration fee automatically.

NOTE: If you process a registration during the Late Registration period for which a late fee is inappropriate due to extenuating circumstances, direct the student IMMEDIATELY to the Office of the Registrar. The student can then complete a request for a waiver of the Late Registration Fee.

1. Prerequisites - Instructors of courses with prerequisites may access the Course and Scheduling Tasks channel on the My Office tab in Argus to view lists of students whose record does not contain an exact match for the official prerequisite.
2. Military/Civil Service - Due to our military relations and regional location, it is important to use the right side of the registration form related to military. Please ask students if they are associated with the military in any way. If so, they should complete the section on military information.
3. Registration & Drop-Add Forms - Be sure to initial and date each processed registration form. Retain the white copy of the registration and all copies of "Permission" and "Course Annotation" forms. Original copies of these forms must be submitted to Carol Langford in the Office of the Registrar each Wednesday and Friday. All actions and notations must be clearly indicated on the schedule as well as the semester for which the registration was processed.
4. Financial Aid Flags - Students who have Financial Aid flags will be noted on the REGD with a yellow bar “Financial Aid Warning.” DO NOT IGNORE THIS BAR! When the bar appears, students should be informed that a flag was received.  Students should be referred to Student Accounts (Bldg 20E) if they have questions regarding this warning flag.
5. Course Load - Check the course load before you print a fee schedule. Undergraduate students enrolling in more than 18 semester hours and graduate students enrolling in more than 12 semester hours must have approval from the Chairperson of their major department. Do not register a student beyond his/her limit without special permission.  Make appropriate notations on the student's registration form when overriding the maximum number of hours allowed.

CICS PROCEDURES

1. Key in REGD UWF ID 200808 and press ENTER to display student's registration screen.
2. Students with Cashier's HOLD's for outstanding charges of $100 or less which are not more than 120 days past-due, may register with the understanding that all of these charges must be paid by their first fee payment deadline.  Students should check their account balance through Argus.
3. If a student has a HOLD on his/her record (indicated as "*****" under HOLDS at the top right of the screen) not covered in the procedure outlined in #2 above, press function key 3 to check the HOLD, and instruct them to contact the appropriate offices to be cleared for registration. If the HOLD message is followed by "Lifted" or "Deleted," that HOLD is not preventing registration and the student should not be directed to the office placing that HOLD. Press function key 12 to return to the student's REGD screen.
4. Move your cursor to the line under REF#.
5. To ADD a course enter the four-digit reference number for the course from the student's schedule and press function key 2 (UPD).
6. Courses which are subject to the repeat course surcharge will appear in "yellow" on the REGD screen at the time the registration is data entered to the system. This will assist you to identify the course/courses to which the surcharge was applied prior to providing the student with a printed copy of the fee schedule.
7. To DROP a course move your cursor to the first digit of the course's reference number, press the "End" key to remove the reference number, and press function key 2.
8. To the right of the REGD screen there are columns headed C, P, T, R, L, and H. These columns will be flagged and you will get a red "ERROR" message if there's a problem with registering the student for the course.
9. After the student's registration is entered, print fee schedule by pressing function key 10 if you can host print. If you can't provide the student with a fee schedule, direct the student to his/her schedule and account balance in Argus.
10. You may view the student's fee schedule by going to the last field at the bottom of the screen, typing a "Y" and pressing function key 1. When you're finished looking at the schedule, exit the fee schedule by pressing function key 3.

REMEMBER . . .
The computer will tell you if you've made a mistake or if more information is needed. Be sure to check for all error messages before printing a fee schedule.

PASS/FAIL AND AUDIT OPTIONS
The pass/fail option is available only to undergraduate and non-degree students; graduate students may not take a course pass/fail. If a student wishes to take a course pass/fail or audit, it should be noted under the type grade column of the registration form. You must key in the proper code on the REGD screen under the "TYPE" column. Enter "P" for pass/fail or "X" for audit. If a student wishes to audit a course and they are classified as a non-resident for fee purposes, he/she may do so at the in-state fee. If an out-of-state student elects to change to the conventional grade system by the deadline for cancellation of audit, out-of-state fees will be assessed for the course. NOTE: Students choosing the pass/fail option should be reminded that no university requirement (Gordon Rule, general studies, etc.) can be met with a course taken pass/fail.

VARIABLE HOUR/INSTRUCTOR COURSES
For directed studies, thesis, action research, and other variable hour courses, enter "FIND" as the reference number, the prefix and course number (note that there is no space between the prefix and number), credit hours, instructor's UWF ID, the term, and location code. Directed studies will also require a title. Use the RINB screen to find the appropriate instructor's UWF ID for the actual registration process.

Do not record instructors' UWF ID on the student's copy of the registration/drop/add form or special permission form. The instructor's name must be clearly PRINTED on each form as required for registration (i.e., directed studies) or special permission (i.e., thesis).

COMMONLY USED LOCATIONS -- See help screen under LOC on RCSB for additional codes.

SUFFIX IDENTIFIERS -- Some courses will have a letter following the course number. 
C - indicates course has a combined lecture and lab (lab may be included within course)
L - identifies a lab

SECTION ERROR MESSAGES ON REGD -- NOTE:  All overrides should be noted on registration form.

ERROR OVERRIDE
If you get an error message on a class but have resolved the problem, i.e. the student has a permission slip or you've worked out the time conflict, the override is "O."  

INFORMATION SCREENS:
The following screens may be helpful in locating specific information:

HOLD UWF ID# -- indicates which office must be consulted to clear hold

RCSB 200808  -- course browse -- schedule, limit/enrollment, instructor, bldg/room

RCSO REF# 200808-- course offering -- specific information on section and co-requisites

RSAC UWF ID# -- student actions -- classification, status, major

RINB INSTRUCTOR'S LAST NAME -- instructors' UWF ID browse