This page last reviewed/updated: 4/24/2012

What is a PCard?

The University of West Florida (UWF) PCard (Procurement Card) is a credit card issued by a financial institution to enable authorized users to make purchases from vendors for ONLY expense items. The charges you make will be approved and paid from your budget by Financial Services. A PCard purchase must be for business purposes only and in full compliance with all other UWF rules and policies.

Why should I use a PCard?

The UWF PCard is efficient, convenient, cost effective, decentralized, and expedites the ordering of urgently needed items or services. PCard transactions do not require a Purchase Order (PO) or a reimbursement process. Every time you use the PCard you save and make money for UWF. The PCard saves approximately $75 - $125 in administrative costs and provides an annual rebate from the financial institution to UWF based on the annual total spend.

How do I obtain a PCard?

UWF faculty and staff are eligible to apply for a PCard if their appropriate department head, chair, dean or vice president approves of such and the employee's duties require them to make business related purchases. Applicants must:

• complete mandatory on-line training through the Human Resource Training Reservation Desk in My UWF;
• obtain fund security; and,
• execute the appropriate online (RouteIt) application and agreement

before a card will be issued or before approval rights are granted.

How do I get started?

Cardholder & Managers: Register for the PCard Basic Online e-Learning Course:

• Go to the Training Reservation Desk in My UWF and click on the Training Calendar.
• Scroll to the bottom of the page and change the date to the most current month and year.
• Click on the PCard Basic course title to register.
• You will be able to take the course the next day.
• After you have registered for the course - on the following day:
  • Under the "e-Learning" there is a section titled "My eLearning Courses"
  • Click on the course title.
• Take and complete the course.
• After you have completed the course, you will receive an email congratulating you on your accomplishment and providing you with further instructions.

Managers: Register for the PCard Manager Online e-Learning Course:

• Important: before taking this course, the Manager must have taken the Banner Basic course.
• Go to the Training Reservation Desk in My UWF and click on the Training Calendar.
• Scroll to the bottom fo the page and change the date to July 2009
• Click on the course title to register.
• You will be able to take the course the next day.
• After you have registered for the course - on the following day:
  • Under "e-Learning" there is a section titled "My eLearning Courses"
  • Click on the course title.
• Take and complete the course.
• After you have completed the course, you will receive an email congratulating you on your accomplishment and providing you with further instructions.

We hope this information is beneficial in helping you to learn about the PCard Program. Please contact us in Procurement & Contracts for any questions or concerns. Thank you.