||PURCHASE OF FOOD/FOOD ITEMS
This page last reviewed/updated: 1/31/2013
UWF Concessions accounts: These funds are allocated for official University
programs and require approval of the division/college head and the Vice President
for University Advancement pursuant to applicable State University
System standard practice. Purchase Requisitions for authorized fund purchases
must be submitted in advance. The invoice submitted by the vendor must clearly
itemize the goods and/or services purchased. Charges for conference room
and room set up charges must be itemized separately from food and food items.
Tips, gratuities, State of
Food and food items purchased or ordered by University personnel that are not covered under one of the above four conditions will be considered a personal obligation of the individual making the purchase.
A firm quote is required to avoid cutting more than one check or requiring a cash refund when the amount is lower than anticipated. If the vendor requires payment upon delivery, those terms should be stated on the quote. Always let the vendor know that UWF is Tax Exempt when placing the food order for delivery or pickup. You can go to the Procurement Web Page and print out the certificate:
CHECK MUST BE CUT BY ____________ (DATE)
FOR DELIVERY OF FOOD ITEMS
CALL EXT ________ WHEN CHECK IS READY FOR PICKUP
forward the pertinent information to the Accounts Payable to issue check.
Accounts Payable will contact the department when the check is ready for pick