Retirement Planning Series

Five (5) two-hour series on informational retirement planning will be presented on Fridays in the month of March. Each session will be held from 1:00 p.m. to 3:00 p.m. in Building 20W, Room 156A. The topics and dates are listed below:

Benefits Transition to Retirement
Date: Friday, March 2, 2012
Time: 1:00 p.m. – 3:00 p.m.
Location: Bldg. 20W/Room156A
Speaker: Mr. Jeff Comeau, Office of Human Resources

Optional Retirement Program (ORP) and Tax Deferred Annuities
Date: Friday, March 9, 2012
Time: 1:00 p.m. – 3:00 p.m.
Location: Bldg. 20W/Room156A
Speaker: Ms. Samantha Wells, Gabor

Florida Retirement System & Drop
Date: Friday, March 16, 2012
Time: 1:00 p.m. – 3:00 p.m.
Location: Bldg. 20W/Room156A
Speaker: Ms. Cindy Randolph, Division of Retirement

Deferred Compensation
Date: Friday, March 23, 2012
Time: 1:00 p.m. – 3:00 p.m.
Location: Bldg. 20W/Room156A
Speaker: Mr. Austin Deeds, Bureau of Deferred Compensation

Estate Planning
Date: Friday, March 30, 2012
Time: 1:00 p.m. – 3:00 p.m.
Location: Bldg. 20W/Room156A
Speaker: Mr. J. Mark Fisher, Attorney

For more information, contact Jeff Comeau at 474-2610 or Nicole Lohr at 474-2608. To register and to view session descriptions, visit the reservation desk. To arrange accommodations for persons with disabilities or hearing impairments, call the ADA Coordinator at 474-2694 or TTY 857-6114.

Medical and Dependent Care Reimbursement Account Deadlines

March 15, 2012 is the last day employee may have services and claim them on their 2011 reimbursement account. Receipts dated after March 15, 2012 will be applied to the 2012 account.

April 15, 2012 is the deadline for filing medical and/or dependent care claims for your employee's 2011 account. Take note: Claims postmarked, faxed, or time stamped after midnight, Thursday, April 15, 2012 will not be honored. If there is a balance in the 2011 account after eligible claims have been processed, employee will lose that remaining balance.

Claim forms may be found on the Human Resources website. Instructions for submission are on the claim form. If you have questions, call Adrian Rowley at 474-2604 or Jeff Comeau at 474-2610.

Employee Tuition Waivers

Full-time employees may apply on ARGUS for the Employee Tuition Waivers beginning Monday, March 28, 2012 for the summer semester 2012.

For additional information, contact Adrian Rowley at 474-2604 or Jeff Comeau at 474-2610.

Time Sheets and Leave Reports

Employees should update their on-line time sheets each day.   Supervisors should review and approve time sheets as well as leave reports at the end of each pay period to ensure employees are paid and their leave balances are up-to-date and accurate. Hourly employees are paid based on the completion of their on-line time sheets. If an employee does not complete the on-line time sheet, it may delay an employee’s pay.

Effort and Leave Recap Reports

Effort and Leave Recaps (paper time sheets) are required for various reasons:

• A correction needs to be made to a time sheet or leave report that has already been submitted and approved.
• An employee fails to submit their electronic time sheet by the bi-weekly deadline.
• An employee was hired in a previous pay period, but not set up in Banner until the current pay period.

Supervisors should immediately request an Effort and Leave Recap Report by contacting Carol Gentry at 474-2605, Jeff Comeau at 474-2610 or Nicole Lohr at 474-2608. 

Hourly non-exempt employees record hours worked and hours of leave used each pay period.  To ensure changes to an employee’s pay and leave are calculated properly, the Effort and Leave Recap Report should be completed for the entire pay period, not just for the corrections, and should be accompanied by a copy of the time sheet that was originally submitted for the period in which the error occurred.  This provides a single complete record to make comparisons to other documents submitted.

Effort and Leave Recap Reports for hourly paid employees must be received in Human Resources by 10:00 a.m. on the bi-weekly payroll deadline to be processed in the current period.  In order to meet the processing deadline, off campus locations may fax (850-857-6030) the reports to Human Resources and follow up by sending the original, signed and approved documents through campus mail.   

Employees are required to sign the Effort and Leave Recap Report attesting to their hours worked.   In extreme emergencies (i.e., employee illness) departments may put “Unavailable for Signature” in the signature field.  Supervisors should then have the employee sign a copy of the recap form upon their return to work and send to Human Resources.  

For more information, contact Jeff Comeau at 474-2610, Carol Gentry at 474-2605, or Nicole Lohr at 474-2608.

Student Appointments

Ending Student Assistant Appointments
As soon as it is known that a student assistant will no longer be working in a position within a department, an action sheet should be generated to end that appointment.
Student employees who have not worked for 6 months or more may be terminated by HR if no action sheet has been received in HR. A Report of Personnel Action will be sent to the department as notification on all transactions HR processes without an Action Sheet.

To simplify this process, departments may use the Staff Personnel Action Form (located in MyUWF) in lieu of the Student Personnel Action Form. This form may be used for students only when ending appointments or changing pay indexes. If you have questions, contact Nicole Lohr at 474-2608 or Christine Niemann Dillard at 474-2508.

Student Assistant Re-Appointments
To avoid having students with duplicate positions, departments should be sure to check whether the student already has an active position in their department prior to preparing an action sheet for a New Appointment. Departments may utilize the OHR000011report in Information Navigator. Note: HR does not enter an end date on hourly Student Assistant positions (with the exception of Federal Work Study) until we receive an action sheet specifically for that purpose. If you have any questions, contact Nicole Lohr at 474-2608 or Christine Niemann Dillard at 474-2508.

Student Personnel Action Form
The Student Personnel Action Form has been updated to request Building and Room number for all students. If students do not have a Room Number associated with them, please use their direct supervisor’s room number. Also, the form has been updated to request a completel phone number of the department contact. Due to varying prefixes, please remember to put your full number (prefix and extension, i.e., 474-2508) in the future. If you have questions, contact Nicole Lohr at 474-2608 or Christine Niemann Dillard at 474-2508.

Festival on the Green 

This year’s festival will feature over 20 venues with events such as, the Green Trading Post,  Time Portal to the Past, Time and Portal to Your Future (including UWF Showcase and Open House at the New Science & Engineering Building), the International Village, NCAA Division II Men’s and Women’s events including baseball, softball and rugby championship.

There will also be a Fine Arts Show, Craft Show, Student Art Gallery and Show, Dog Agility and Fly Ball, Society for Creative Anachronism Village, Regional Motor Cycle show, Children’s Fair; music stages, Pace Library book sale, Student Life Expo, Senior Fest event, Alumni Awards Dinner Program, and UWF Honors Convocation.

There are “Off the Green” events; such as the National Phillips Jazz Piano competition that will take place at the Saenger Theatre on Friday and Saturday, April 13-14, 2012.

For more information call 850-474-3000 or visit our FOG web page.

Congratulations and Welcome Aboard

February New Hires

Rowley, Adrian - Human Resources Specialist, Human Resources

Warden, Megan - Information Specialist, Library Administration

March New Hires

Lee, Billy - Environmental Services Technician, Building Services

Wilson, Roderick - Coordinator, UC Operations and Services

Donovan, Leslie - Coordinator, Counseling Center and Health Education