Frequently Asked Questions

Welcome to the Student Organizations Frequently Asked Questions page! We have divided our most commonly asked questions into four separate sections to make it easier to find the answers you are looking for.


General Questions

1. How many student organizations are there at the University of West Florida?

Over 100. Check out ArgoPulse, our online database for student organizations to browse organizations and request to join! Use your myUWF username and password to log in and view even more information.

2. What types of student organizations are at UWF?

Registered Student Organizations (RSOs), Fraternities & Sororities, Departmental Organizations, and Sport Clubs. Within RSOs, there are six categories:

  • Academic or Honor Society
  • Advocacy & Service
  • Culture- or Identity-Based
  • Faith- or Belief-Based
  • Professional or Academic
  • Special Interest

3. What are the benefits of becoming a member of a student organization?

Student organizations foster valuable experiences, friendship, and a sense of belonging to the University community! Join a student organization to explore your interests and determine what you enjoy and how you like spending your time. It’s a great, low-risk way to help you identify a potential major! Experience in student organizations will help you build critical thinking, communication and team work skills, which are called "transferable skills" and are desirable for most future employers. Employers see that you are able to successfully balance your academics with extracurricular activities and that you are a well-rounded candidate. Additionally, finding the student-version of a professional association in your career of choice can be an excellent networking tool, even if you are a distance-learner.

4. Does the University of West Florida have Fraternity & Sorority life?

Yes! To see which fraternities and sororities are active at UWF, visit the Fraternity & Sorority Life website.

5. How do I join a student organization?

You can request to join most student organizations through ArgoPulse. You will see a link to Join Organization on the organization's hompage toward the top. Be aware that some organizations have membership requirements; therefore, you may want to contact the Primary Contact individual of the organization. You can contact them through ArgoPulse messaging or enter their name in UWF Gmail. You might also want to meet the members before joining an organization; there are two student involvement fairs each year, toward the beginning of each semester (fall/spring).

6. There are so many organizations. How do I know which one is right for me?

Our online database, ArgoPulse, will recommend organizations to you based on key words you enter into the search bar. You might want to join organizations that directly connect with your major. If you're not yet at that point of knowing your major, consider other organizations that align with some of your hobbies and interests. You may also set up an appointment to meet with our Student Involvement Navigators to discuss your interests and find the right fit for you.  For more information, please email involvement@uwf.edu.

7. Where can I find a list of student organizations?

Go to ArgoPulse to browse a list of Registered Student Organizations, as well as Departmental Student Organizations, Sport Clubs, and Recognized Fraternities & Sororities. 

8. Can I directly contact a specific student organization?

On the organization’s ArgoPulse page there is a Primary Contact listed. You may message them through ArgoPulse Messaging or use the University Gmail system.

9. Can part-time, commuter, and graduate students join student organizations?

Yes! But some organizations have membership requirements, so check with the specific organization. Student organization membership is a great way to get the most out of your experience and strengthen your connection to UWF! 

ArgoPulse Questions
1. What is ArgoPulse?

ArgoPulse is an online database system that is developed and managed by a company called OrgSync. It supports registered student organization (RSO) administration through the development of electronic forms and processes, and a process management system that can be configured to include multiple levels of approval when appropriate.

Additionally, it provides RSOs with a secure website that is edited using a what-you-see- is-what-you-get (WYSIWYG) editor. Stakeholders in this project include student leaders, students, faculty/staff, campus administrators and alumni. 

What is my username and password for ArgoPulse? All students, faculty and staff have access to ArgoPulse! Simply use your myUWF username and password to sign on, browse student organizations, build your profile and access campus wide events. Generic usernames and passwords will NOT allow you to log in; ITS Central Authentication requires individuals log in with their individual accounts.

2. How do I join organizations?

Most organizations have a Join Organization button on their organization’s ArgoPulse page. If not, contact the Primary Contact for more information about joining as there are most likely membership requirements. Primary Contacts can be messaged via ArgoPulse or you can enter the name is UWF’s Gmail system.

3. How do I update my organization’s roster?

Organizations have the ability and responsibility to keep their organization’s roster up to date. To do so, you must log in. Then click on the organization in your My Memberships dropdown, click on People, then select Invite People, and then you will enter the email addresses of the members you would like to invite. To remove a student who is no longer a member, click on People, then select the person you would like to remove and select Remove from Portal.

4. How do I delete my membership in an organization I am no longer active in?

Log on to ArgoPulse using your myUWF username and password. At the top of the page, click My Memberships, click on the organization you wish to update, click on Settings to the right of the page and select Leave Organization.

5. How do I submit an event form on ArgoPulse?

Log on to ArgoPulse using your myUWF username and password. At the top of the page, click My Memberships, and click on the organization for which you wish to submit an event. If you have a position that gives you access, you will click on Forms and then select the Student Organization Event Form. Complete form and submit. Your event will be Approved or Denied within 5 business days from time of submission. To check on your pending form, click Forms and then View My Submissions.

6. Who reviews event form submissions?

The ArgoPulse event form request process allows for reviewers. If your event is to be held in the University Commons (Bldg. 22), on outdoor green space, or in classrooms on campus, UCSI Reservations & Conference Services will review the submission. If your event is to be held in/on Recreation Facilities, Recreation & Sports Services will review the submission. If your event is to include a bonfire, sboren@uwf.edu will review the submission. If you are a Recognized Fraternity or Sorority, your event will be reviewed by Fraternity & Sorority Life. 

9. Who approves event form submissions?

The Student Involvement team in the University Commons & Student Involvement office located in University Commons Rm. 245.

10. How do I add an officer/position?

Log on to ArgoPulse using your myUWF username and password. Click My Memberships to get to the organization’s page. Click the People tab. Select the person you want to update and then click Enter a Title.  You may also manage their permissions under Basic Details.

For Advisors
1. How can student organizations get funding to host campus-wide events, travel, etc.?

Registered student organizations may request money through Student Government Association Budget and Allocations Committee. Student Organizations may request funding through the annual budget process or may apply for an organizational grant. For resources and more information, visit the SGA website. Please email Angie Schiller, A&S Budget Coordinator, if you have questions. Student organizations may also hold fundraising events on campus. For information about Fundraising, please see the Fundraising Policy.

2. How do student organizations get external bank accounts?

Visit the Finances and Funding section of our website for detailed instructions.

3. Are there requirements to remain an active registered student organization?

Yes. Registered student organizations must have at least five active student members, a faculty/ staff advisor and have up-to-date information in the organization’s ArgoPulse page. In addition, at the beginning of each semester, registered student organizations complete a renewal process in order to update their organization’s ArgoPulse site and roster information. Furthermore, organizations are required to send a representative to the Organizations Council. For more information, please see the Renewing Student Organizations section of our website.

4. Who can be an advisor?

Advisors must be on campus, full-time, salaried faculty, professional, or approved staff members. Graduate students may not serve as primary advisors, but may serve as a secondary advisor to an organization. For more information please see the section on Advisors.

5. What is the role of the advisor?

Advisors serve various roles including mentor, facilitator, guide and resource. To learn more about being a student organization advisor, please consider attending the Student Organization Advisor Workshop during the fall/spring semester. For more information, please email bstubbs@uwf.edu. You may also read through the Advisor section of our website.

6. Does the University provide banner paper?

Yes. Registered student organizations are eligible to receive up to five sheets of banner paper per semester to be obtained at the Service Desk in the University Commons (Bldg. 22). Visit the Service Desk website.

7. Where do we register sheet banners?

At the Service Desk in the University Commons (Bldg. 22). Visit the Service Desk website.

8. What is ArgoPulse?

ArgoPulse is an online database system that is developed and managed by a company called OrgSync. It supports registered student organization (RSO) administration through the development of electronic forms and processes, and a process management system that can be configured to include multiple levels of approval when appropriate.

Additionally, it provides RSOs with a secure website that is edited using a what-you-see- is-what-you-get (WYSIWYG) editor. Stakeholders in this project include student leaders, students, faculty/staff, campus administrators and alumni.

9. How do I log on ArgoPulse?

All students, faculty and staff have access to ArgoPulse! Simply use your myUWF username and password to sign on. Generic usernames and passwords will NOT allow you to log in; ITS Central Authentication requires individuals log in with their individual accounts.

10. Where do we go to reserve space on campus?

Organizations must submit an event form through ArgoPulse for all events with the exception of members-only meetings. For most reservations, you will contact University Commons Reservations & Conference Services (Bldg. 22), email reservations@uwf.edu, or call 850-474-2408. To reserve space with Recreation & Sports Services facilities, email ashaw@uwf.edu. To reserve space in University Park, email sboren@uwf.edu. For all other spaces on campus, contact the specific building or email involvement@uwf.edu for referral. 

For Student Organization Leaders
1. How can student organizations get money to host campus-wide events, travel, etc.?

Student organizations may request money through the Student Government Association Budget and Allocations Committee. Student Organizations may request funding through the annual budget process or may apply for an organizational grant. For resources, visit the Student Government website. For more information, email aschiller@uwf.edu.

2. How do I spend the money allocated to my organization through the SGA annual budget allocations?

Visit the SGA website for resources. For more information you may email aschiller@uwf.edu.

3. How do student organizations get external bank accounts?

Visit the Finances and Funding section of our website for detailed information.

4. Are there requirements to remain an active registered student organization?

Yes. Registered student organizations must have at least five active student members, a faculty/ staff advisor and have up-to-date information in the organization’s ArgoPulse page. In addition, at the beginning of each semester, registered student organizations complete a renewal process in order to update their organization’s ArgoPulse site and roster information. Furthermore, organizations are required to send a representative to the Organizations Council. Visit the Renewing Student Organizations section of our website for detailed information.

5. Who can be an advisor?

Advisors must be on campus, full time, salaried faculty, professional or approved staff members. Graduate students may not serve as primary advisors, but may serve as a secondary advisor to an organization. 

6. Where do we go to reserve space on campus?

Organizations must submit an event form through ArgoPulse for all events with the exception of members-only meetings. For most reservations, contact University Commons Reservations & Conference Services (Bldg. 22), email reservations@uwf.edu, or call 850-474-2408. To reserve space with Recreation & Sports Services facilities, email ashaw@uwf.edu. To reserve space in University Park, email sboren@uwf.edu. For all other spaces on campus, contact the specific building or email involvement@uwf.edu for referral. 

7. Who should I contact for assistance, guidance and resources?

You have some options, depending on your inquiry. You may simply need to seek advice from fellow organization members, previous officers who have been in the organization longer than you, or your student organization advisor! The University Commons & Student Involvement website offers a slew of information, as well. The Student Organization website offers general information, resources, leadership programs, upcoming events, and contact information to the Student Involvement team. The Student Involvement team is also here to serve you! Make an appointment or stop by the UCSI office located in University Commons Rm. 245 (Bldg. 22 Rm. 245). 

Feedback

Feedback