Frequently Asked Questions

Welcome to the Student Organizations Frequently Asked Questions page! We have divided our most commonly asked questions into four separate sections to make it easier to find the answers you are looking for.


General Questions

1. How many student organizations are there at the University of West Florida?

Over 150. Check out ArgoPulse our online database for student organizations to browse organizations and request to join! Use your myUWF username and password to log in and view even more information.

2. What types of student organizations are at UWF?

Registered Student Organizations, Greek Organizations, Departmental Organizations, and Sports Clubs. Within RSOs, there are academic/honors, cultural, professional, political focus, religious, service, and social groups.

3. What are the benefits of becoming a member of a student organization?

Student organizations foster valuable experiences, friendship, and a sense of belonging to the University community! Join a student organization to explore your interests and determine what you enjoy and how you like spending your time. It’s a great, low-risk way to help you identify a potential major! Experience in student organizations will help you build critical thinking, communication and team work skills, which are called "transferrable skills" and are desirable for most future employers. Employers see that you are able to successfully balance your academics with extracurricular activities and that you are a well-rounded candidate. Additionally, finding the student-version of a professional association in your career of choice can be an excellent networking tool, even if you are a distance-learner.

4. Does the University of West Florida have Greek life?

Yes! To see which Greek organizations are active at UWF, visit the Fraternity & Sorority Life website.

5. How do I join a student organization?

You can request to join most student organizations through ArgoPulse. You will see a button to Join Organization on the organizations’ Home page toward the top. Be aware that some organizations have membership requirements; therefore, you may want to contact the Primary Contact individual of the organization. You can contact them through ArgoPulse messaging or enter their name in UWF Gmail. You might also want to meet the members before joining an organization; there are two student involvement fairs each year, toward the beginning of each semester (fall/spring).

6. There are so many organizations. How do I know which one is right for me?

Our online database, ArgoPulse, will recommend organizations to you based on the interests you select in your profile. You might want to join organizations that might directly connect with your major. If you're not yet at that point of knowing your major, consider other organizations that align with some of your hobbies and interests. For more information, please email studentorgs@uwf.edu.

7. Where can I find a list of student organizations?

Go to ArgoPulse to browse a list of registered student organizations. There is also a list on the website which is linked to organizations ArgoPulse Home pages. For more information, email studentorgs@uwf.edu.

8. Can I directly contact a specific student organization?

On the organization’s ArgoPulse Home page there is a Primary Contact listed. You may message them through ArgoPulse Messaging or use the University gmail system.

9. Can part-time, commuter, and graduate students join student organizations?

Yes! But some organizations have membership requirements, so check with the specific organization! Student organization membership is a great way to get the most out of your experience and strengthen your connection to UWF! 

ArgoPulse Questions
1. What is ArgoPulse?

ArgoPulse is an online database system that is developed and managed by a company called CollegiateLink. It supports registered student organization (RSO) administration through the development of electronic forms and processes, and a process management system that can be configured to include multiple levels of approval when appropriate.

Additionally, it provides RSOs with a secure website that is edited using a what-you-see- is-what-you-get (WYSIWYG) editor. Stakeholders in this project include student leaders, students, faculty/staff, campus administrators and alumni. 

What is my username and password for ArgoPulse? All students, faculty and staff have access to ArgoPulse! Simply use your myUWF username and password to sign on, browse student organizations, build your involvement profile and access campus wide events. Generic usernames and passwords will NOT allow you to log in; ITS Central Authentication requires individuals log in with their individual accounts.

2. How do I join organizations?

Most organizations have a Join Organization button on their organization’s Home page. If not, contact the Primary Contact for more information about joining as there are most likely membership requirements. Primary Contacts can be messaged via ArgoPulse or you can enter the name is UWF’s gmail system.

3. How do I update my organization’s roster?

Organizations have the ability and responsibility to keep their organization’s roster up to date. To do so, you must log in. Then click on the organization in your My Shortcuts dropdown, click on the Roster tab, and click Manage Roster. You may check the boxes beside individuals who have graduated and delete their memberships or choose to simply Manage Positions of members. For example, if a member graduates, you may want to mark their position "Alumni" instead.

4. How do I delete my membership in an organization I am no longer active in?

Log on to ArgoPulse using your myUWF username and password. At the top of the page, click My Involvement, click Memberships, click on the organization you wish to update, and click Leave Organization.

5. How do I print an Involvement Report?

Log on to ArgoPulse using your myUWF username and password. At the top of the page, click My Involvement, click Involvement Report. You can now edit/rearrange the Report as you wish. 

6. How do I submit an event form on ArgoPulse?

Log on to ArgoPulse using your myUWF username and password. Click My Shortcuts to get to the organization’s Homepage. If you have a position that gives you access, you will see the Event tab on the left side. Then Click Create Event. Complete form and submit. Your event will be Approved or Denied within 5 business days from time of submission. To check on your pending form, click My Involvement, click Submissions, click Events, click Filter by: pending.

7. How do I post a flyer on the Home page bulletin board?

When you create an event (see #7), you must upload an image or a flyer otherwise your event will NOT be displayed on the bulletin board, only in the Events tab. If you need to change the image/flyer after your event has been approved, send your updated flyer to studentorgs@uwf.edu. NOTE: Your image/flyer must be under 10MB and in PDF format if your submitting a flyer.

8. Who reviews event form submissions?

The ArgoPulse event form request process allows for reviewers. If your event is to be held in the University Commons (Bldg. 22), on outdoor green space, or in classrooms on campus, ucrescoord@uwf.edu will review the submission. If your event is to be held in/on Recreation Facilities, mpittman1@uwf.edu will review the submission. If your event is to include a bonfire, sboren@uwf.edu will review the submission. If you are a Greek Organization, your event will be reviewed by jtweed@uwf.edu

9. Who approves event form submissions?

The Student Involvement team in the University Commons and Student Activities office located in University Commons Rm. 245.

10. How do I add an officer/position?

Log on to ArgoPulse using your myUWF username and password. Click My Shortcuts to get to the organization’s Home page. Click the Roster tab. Click Manage Positions. Click Create New Position. 

For Advisors
1. How can student organizations get funding to host campus-wide events, travel, etc.?

Registered student organizations may request money through Student Government Association Budget and Allocations Committee. Student Organizations may request funding through the annual budget process or may apply for an organizational grant. For resources and more information, visit the SGA website. Please email sgaga1@uwf.edu if you have questions. Student organizations may also hold fundraising events on campus. For information about Fundraising, please see the Student Organization Handbook section Fundraising Policy.

2. How do student organizations get external bank accounts?

Visit ArgoPulse. Click Campus Links dropdown and click Apply for Employer Identification Number (FEIN). Once you obtain a FEIN, complete the Student Organization External Bank form located in the Campus Links dropdown on ArgoPulse and submit for approval. You will bring this approved form with you to the bank to verify you are a registered student organization at the University. For more information and FAQs regarding external bank accounts, please see the Student Organization Handbook section Finances and Funding.

3. Are there requirements to remain an active registered student organization?

Yes. Registered student organizations must have at least five active student members, a faculty/ staff advisor and have an up to date Constitution in the Documents tab in the organization’s ArgoPulse page. In addition, at the beginning of each fall semester, registered student organizations complete a renewal process in order to update their organization’s ArgoPulse site and roster information. Furthermore, organizations are required to send a representative (preferably the Primary Contact or President) to one session offered for the Student Organization Orientation at the beginning of each fall/spring semester. For more information, please see Student Organization Handbook section About Student Organizations and/or Registration and Renewal.

4. Who can be an advisor?

Advisors must be on campus, full-time, salaried faculty, professional, or approved staff members. Graduate students may not serve as primary advisors, but may serve as a secondary advisor to an organization. For more information please see Student Organization Handbook section Faculty/Staff Advisor.

5. What is the role of the advisor?

Advisors serve various roles including mentor, facilitator, guide and resource. To learn more about being a student organization advisor, please consider attending the Student Organization Advisor Training during the fall/spring semester. For more information, please email bstubbs@uwf.edu. You may also read through the Student Organization Handbook section Faculty/Staff Advisor.

6. Does the University provide banner paper?

Yes. Registered student organizations are eligible to receive up to five sheets of banner paper per semester to be obtained at the Service Desk in the University Commons (Bldg. 22). Visit the Service Desk website.

7. Where do we register sheet banners?

At the Service Desk in the University Commons (Bldg. 22). Visit the Service Desk website.

8. What is ArgoPulse?

ArgoPulse is an online database system that is developed and managed by a company called CollegiateLink. It supports registered student organization (RSO) administration through the development of electronic forms and processes, and a process management system that can be configured to include multiple levels of approval when appropriate.

Additionally, it provides RSOs with a secure website that is edited using a what-you-see- is-what-you-get (WYSIWYG) editor. Stakeholders in this project include student leaders, students, faculty/staff, campus administrators and alumni.

9. How do I log on ArgoPulse?

All students, faculty and staff have access to ArgoPulse! Simply use your myUWF username and password to sign on. Generic usernames and passwords will NOT allow you to log in; ITS Central Authentication requires individuals log in with their individual accounts.

10. Where do we go to reserve space on campus?

University Commons Reservations & Conference Services (Bldg. 22), email ucrescoord@uwf.edu, or call ext. 2408. To reserve space with Recreation facilities, email mpittman1@uwf.edu. To reserve space in University Park, email sboren@uwf.edu. For all other spaces on campus, contact the specific building or email studentorgs@uwf.edu for referral. Organizations must submit an event form through ArgoPulse for all events with the exception of members-only meetings.

For Student Organization Leaders
1. How can student organizations get money to host campus-wide events, travel, etc.?

Student organizations may request money through the Student Government Association Budget and Allocations Committee. Student Organizations may request funding through the annual budget process or may apply for an organizational grant. For resources, visit the Student Government website. For more information, email aschiller@uwf.edu.

2. How do I spend the money allocated to my organization through the SGA annual budget allocations?

Visit the SGA website for resources. For more information you may email aschiller@uwf.edu.

3. How do student organizations get external bank accounts?

Visit ArgoPulse. Click Campus Links dropdown and click Apply for Employer Identification Number (FEIN). Once you obtain a FEIN, complete the Student Organization External Bank form located in the Campus Links dropdown on ArgoPulse and submit for approval. You will bring this approved form with you to the bank to verify you are a registered student organization at the University. For more information and FAQs regarding external bank accounts, please see the Student Organization Handbook section Finances and Funding.

4. Are there requirements to remain an active registered student organization?

Yes. Registered student organizations must have at least five active student members, a faculty/ staff advisor and have an up to date Constitution in the Documents tab in the organization’s ArgoPulse page. In addition, at the beginning of each fall semester, registered student organizations complete a renewal process in order to update their organization’s ArgoPulse site and roster information. Furthermore, organizations are required to send a representative (preferably the Primary Contact or President) to one session offered for the Student Organization Orientation at the beginning of each fall/spring semester. For more information, please see Student Organization Handbook section About Student Organizations and/or Registration and Renewal.

5. Who can be an advisor?

Advisors must be on campus, full time, salaried faculty, professional or approved staff members. Graduate students may not serve as primary advisors, but may serve as a secondary advisor to an organization. For more information please see Student Organization Handbook section Faculty/Staff Advisor.

6. Where do we go to reserve space on campus?

University Commons Reservation Services (Bldg. 22), email ucrescoord@uwf.edu or call ext. 2408. To reserve space in/ on Recreation facilities, email mpittman1@uwf.edu. To reserve space in the Oak Grove, email sboren@uwf.edu. For all other spaces on campus, contact the specific building or email studentorgs@uwf.edu for referral. Organizations must submit an event form through ArgoPulse for all events with the exception of members-only meetings.

7. Who should I contact for assistance, guidance and resources?

You have some options, depending on your inquiry. You may simply need to seek advice from fellow organization members, previous officers who have been in the organization longer than you, or your student organization advisor! The University Commons and Student Activities website offers a slew of information, as well. The Student Organization website offers general information, resources, leadership programs, upcoming events, and contact information to the Student Involvement team. The Student Involvement team is also here to serve you! Make an appointment or stop by the UCSA office located in University Commons Rm. 245 (Bldg. 22 Rm. 245). 

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