Important Terminology for Student Organizations

Campus policies may refer to student organizations as being "registered." These are both interpreted to mean that the organization currently has registered status as a student organization.


Terminology for Student Organizations
TermDefinition
Appeal If an organization believes that an error was made by the Student Involvement Office, the officers of the organization may submit an appeal form detailing where they believe the error occurred (SOLD Workshop attendance, etc.).
Disabled Refers to the status of a registered student organization’s portal in ArgoPulse. If an organization does not complete the registration and renewal process, the portal is disabled.
New Student Organization Registration Registration process for student organization that has not been registered in the previous two academic semesters.
Primary Contact Student officer of the organization who serves as the main point of contact for students interested in joining the organization and for the Student Involvement Office. Typically the President but does not have to be.
Secondary Contact Student officer of the organization who serves as the secondary point of contact for students interested in joining the organization and for the Student Involvement Office. Typically the Vice President but does not have to be.
Registered

A student organization that has registered status with the Student Involvement Office and has access to free room reservations, free tabling, and access to A&S fees through SGA.

Does not include recognized fraternities and sororities, sports clubs, or departmental student organizations.

Reactivated

Refers to the status of a registered student organization’s portal in ArgoPulse. If an organization does not complete the renewal process, the portal is disabled. Once the organization completes the renewal process, the portal is reactivated.

The Request to Re-Activate form in ArgoPulse serves as the request to have a previously registered organization's portal reactivated in order for the organization to complete the renewal process.

Renewal The process in which a registered student organization renews their registration for the year (inclusive of the Registration Update, Primary Contact Agreement, Advisor Review Form, and SOLD Workshop attendance)
Renewal Requirement  Refers to the individual requirements of the renewal process including the Registration Update, Primary Contact Agreement, Advisor Review Form, and SOLD Workshop attendance.
Renewal Dashboard A live and all inclusive location for registered student organizations or those trying to get registered status to see if the organization is missing any renewal requirements and is or is not on track to complete the renewal process.
SOLD Workshop Student Organization Leadership Development Workshop where attendance from at least one officer from each organization is required once per academic year.
Unregistered A student organization that does not have registered status with the Student Involvement Office. Student organizations who are not registered may still meet, host events, etc. but do not have the benefits that registered student organizations have.

Additional Considerations

Any violation of the policies or regulations by a Registered Student Organization may result in the loss of the organization's registered status.  All Registered Student Organizations:

  • May be subject to disciplinary action as a result of violations of federal, state, or local laws not otherwise addressed in university policies;
  • May be subject to disciplinary action as a result of actions of individual members of the organization undertaken while representing the organization;
  • Shall be responsible for all activities and/or damages resulting from its events. A Registered Student Organization must exercise reasonable caution to ensure that its events, and agents acting on its behalf, do not cause damage to the property of students, university employees, other organizations, or the university; do not harm or constitute serious danger to the personal safety of a member of the university community or guests and do not obstruct or seriously impair university run or university authorized activities.

The University Commons & Student Involvement reserves the right to administer the privileges associated with being a Registered Student Organization. If an organization fails to adhere to the guidelines outlined above, it will be subject to review by University Commons & Student Involvement. Action will be taken if deemed necessary and may include the issuing of a warning, probationary period, or suspension of the organization or Registered Student Organization privileges.

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