Fundraising Policy

University registered student organizations may engage in fundraising activities to sell products, publications, or services and to collect donations pursuant to University policy.


University Policy DV-02.03-04/14

NOTE: Individuals, off-campus organizations or businesses wishing to solicit or sell items on campus are subject to the Vendor Reservation Policy and Procedures.

Location

Displays and sales in the University Commons are usually conducted at tables in the east or west concourses/hallways, but they may be done at other locations with prior approval from University Commons and Student Involvement and the associate director for UCSI.

Off-Campus Vendors: Student organizations sponsoring an off-campus individual or organization may be assessed a fee per table or space per day. Visit Reservations and Conference Services for more information.

Procedure for Reserving Tables/Space: All tables and other spaces must be reserved in advance with Reservations and Conference Services. Table reservation requests with all pertinent information and appropriate signatures must be submitted at least five business days before the event date.

Soliciting

When a student group or organization plans to solicit gifts or raise funds on behalf of their particular group or organization, they shall avoid duplication and repetitious requests of potential contributors in the community and assure the integrity of the institution by completing the following arrangements:

Event Registration Form: Student groups and organizations on campus that plan to engage in fundraising or solicitation activities must complete the Fundraising Request Form in ArgoPulse. This form outlines the nature and scope of each fundraising effort. If the fundraiser includes an event, an Event Registration Form via the organization's Events tab in their ArgoPulse portal must also be completed. Before approval is granted, UCSI staff will check with Reservations and Conference Services to ensure that space has been requested (if indicated on the form the event is to take place in the University Commons).

Gifts of more than $250: Gifts of more than $250 must be reported to the University Advancement office within three days of receipt, including the name and contact information of the donor.

Commercial food items: The advanced sale of doughnuts or the sale of commercially packaged candies and similar items is allowed.

University Commons Table Usage

Tables in the University Commons concourses/hallways, the Commons patio and other campus locations can be reserved through Reservations and are available on a first-come, first-served basis. The number of tables available at any given location may be restricted as necessary. Fundraising projects must be conducted in a lawful manner and in compliance with University regulations. State law prohibits raffles and lotteries except within very specific parameters involving sales promotion activities, which are strictly regulated. Table spaces generally may be reserved for no more than one week. Unattended materials may be removed at any time.

Raffles

The use of raffles for fundraising purposes is illegal in the state of Florida.

s.849.94 of Florida State Statute:  s.849.94 of Florida State Statutes states that any person, firm, corporation or association or agent or employee thereof may (under specific criteria) promote, operate, and/or conduct a game promotion in connection with the sale of consumer products or services. A game promotion is defined by statute as a contest, game of chance or gift enterprise in which the elements of chance and prizes are presented (i.e. drawing a winning number, etc.).

Raffle Procedures and Requirements:  To operate within the perimeters of state law and the practices of the University, the following requirements must be met:

  1. Must be limited to student organizations and their bona fide fundraising activities and must be registered as an event with University Commons and Student Involvement department.
  2. Results of the game cannot be manipulated in any manner.
  3. Officers and members of the sponsoring organization cannot be eligible to win.
  4. Sponsor cannot arbitrarily remove, disqualify, disallow, or reject any entry.
  5. Sponsor must award prizes offered.
  6. Sponsor cannot print, publish or circulate false, deceptive or misleading information regarding the promotion.
  7. Sponsor cannot require an entry fee, payment or proof of purchase as a condition of entering a game promotion (“NO PURCHASE REQUIRED”).
  8. Must publish and prominently display the game rules, which, as a minimum, must include the following:
    1. NO PURCHASE REQUIRED (may reasonably limit number of free entries daily at any single location).
    2. List of prizes (includes any restrictions or limitations, i.e., free meal, buy only on weekdays).
    3. Method of determining winner, including whether they must be present to win, and procedure for awarding unclaimed prizes.
    4. State what the proceeds of the sales activity will benefit.
    5. Any promotion with prizes totaling over $5,000 must be registered with the Florida Department of State as per s.849.094.
  9. Any such promotional event is subject to the approval of the University Commons and Student Involvement department through the Event Registration Process.
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