Conduct and Grievance

A major part of ensuring the positive impact of student organizations at the University of West Florida is to respond to negative incidents quickly, fairly, and through a context of learning.

Student Code of Conduct and Administrative Review

It is important that we hold both organizations and individuals accountable for their actions. Students and organizations are subject to the Student Code of Conduct (SCOC). Violations of the SCOC by individuals are always adjudicated by the Dean of Students Office of Student Rights and Responsibilities (OSRR). Violations of the SCOC by organizations may be adjudicated by the OSRR, or may be remanded by the OSRR to the Associate Director for University Commons & Student Involvement for administrative review. Adjudication or administrative review of an organization’s alleged violation(s), do not, in any way, replace or supersede the authority of the OSRR in the adjudication of an individual’s alleged violation(s). Please refer to the SCOC for more information on this process.

The Administrative Review process is intended to prevent recurring policy violations and negative incidents by promoting organizational accountability. An Administrative Review may arise when an organization fails to follow designated administrative procedures, engages in activities that violate the terms of campus service providers (such as UCSI Reservations services), is in violation of the organization’s constitution and bylaws, or otherwise damages or puts at risk the reputation of the university and/or the Student Involvement program at the University of West Florida.

In the Administrative Review, the Associate Director for University Commons & Student Involvement will investigate the alleged  incident by speaking with witnesses or participants, and will meet with the organization’s officers to discuss the situation. At this time the organization will have the opportunity to have its case heard by the Associate Director for University Commons & Student Involvement. After assessing the situation, the Associate Director for University Commons & Student Involvement will decide an appropriate sanction for the club. Sanctions will reflect the educational nature of the institution, and will often relate to the activity or privilege associated with the incident (such as Travel Probation or the suspension of reservation privileges). Sanctions may include probationary periods, suspension of status, access to resources, or privileges, or stipulations related to the organization’s activities.

If the organization feels that the sanction is unreasonable, the organization may appeal to the Director of the University Commons & Student Involvement, who will then have the option to uphold, amend, or revoke the initial sanction. The appeal must be in writing and address the rationale for appeal. The Director may ask for more information and/or request to meet with the organization. A final appeal may be made to the Vice President for Student Affairs, or designee. Grounds for all appeals are limited to the following: (a) the student organization’s rights were violated in the hearing process; (b) new information is discovered that was not available at the time of the hearing; (c) the information presented does not support the decision; or (d) the sanction(s) imposed were not appropriate for the violation.

Disputes Internal to the Organization

Registered Student Organizations are encouraged to adopt and implement their own procedures to ensure fundamental fairness for responding to member conduct that is disruptive or damaging to the organization and its purpose. Student organizations should contact the Associate Director for University Commons & Student Involvement for guidance or to learn about other resources when organizational procedures fail to resolve the matter.