Documentation Requirements Overview

To be eligible for services, the student must provide appropriate documentation from a licensed or certified professional with expertise in the specific disability.


Students should be sure that:
  • The professional's diagnosis, evaluation, recommendations and other information should be typed on the professional's letterhead, which include the name, title, dates of treatment, signature, license number and/or certification number.
  • The professional providing the documentation must have the necessary qualifications to diagnose and treat the student for the specific disability.
  • The diagnosis of the disability must be clearly stated, explained, and specific.
  • Documentation must be no more than three to five years old. Some exceptions may apply for students with physical disabilities.
  • Documentation prepared by professionals must provide a diagnosis of the medical/mental health condition, explain any functional limitations the condition will impose for the student in an academic setting and provide recommendations for reasonable accommodations.
Please NOTE: IEP's, 504 Plans, and Doctor's prescription notepads are not acceptable but can be used for supplemental information only.

Stack of folders for documentation.

 A student is responsible for providing documentation that supports his/her request for academic adjustments. It is important that the documentation clearly establishes that the student has a disability as defined by federal regulations and that the documentation clearly supports the individual's request for accommodations.

The following documentation guidelines are provided in the interest of ensuring that documentation demonstrates a significant impact on a major life activity and supports the individual's request for accommodations. Follow the links on the left side of this page to see the guidelines. Follow the links below for downloadable PDF versions of the guidelines.

SDRC Documentation Brochure
Attention Deficit Hyperactivity Disorder
Communication Disorders
Hearing Disabilities
Learning Disabilities
Physical/Medical Disabilities
Psychiatric Disabilities
Traumatic Brain Injury
Vision Disabilities

The SDRC will require additional or new documentation if the original documentation presented is outdated, vague, or incomplete.

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