UWF Faculty have opportunities to teach abroad through partner institutions and by leading a short-term program outside of the US. It is less work than you might think.
Faculty-Led Program Proposal
Faculty led programs are programs developed through the university. Students enroll in UWF classes which are taught at an international location. These programs are usually offered during the summer although programs offered in the winter or during spring break, are also an option. They can also be offered during the semester, either as embedded programs where the students spend part of their time studying on campus and part of the semester in the foreign location, or as a full semester abroad.
HOW TO DEVELOP A PROPOSAL
As you design and plan a new Study Abroad Program the following steps must be followed. Check out the Resources for Faculty-Led Program Development for more information and guidance on services for program development.
Your proposal needs to be supported and approved by your department and college. Any new curricular proposals (including those offered through extension) should be submitted for department and college review. Departmental and college discussion of curriculum and personnel issues is encouraged in the initial stages of planning.
Proposal Review by the Study Abroad Office in the Office of International Education and Programs (OIEP)
OIEP will review all study abroad programs prior to being offered to students to ensure that all health, safety, and risk management issues will be appropriately covered in accordance with UWF policies on student participation in study abroad programs.
The staff members of the OIEP have a considerable amount of collective international experience and are very willing to provide assistance to program sponsors.
For questions regarding the proposal, please contact the Study Abroad Office at 474-2479 for advice and help understanding UWF Policies.
The program proposal should respond to the items below. The items are designed to assist you with realistic and successful planning as well as providing opportunities for you to reflect on possible situations that may not be apparent. A call for proposals goes out twice a year. Proposals are due April 15th for programs leaving in the fall, winter break and spring, and Nov. 15th for programs leaving in the summer.
Please address the following items with your written proposal: Faculty-Led Program Proposal
Part I. Program Description
Complete the Program Proposal Form answering all relevant questions. Provide a brief overview/summary of the proposed program including how this program enhances students’ academic experience. Include expected dates of travel, beginning and ending dates of program, program location, whether this program has been offered before, and whether it will be an ongoing program or a one-time offering.
Part II. Course Offerings
Describe the course offerings on the Program Proposal Form and address the following:
- Course titles, numbers, credits, and faculty
- Relationship to general education and/or major, minor requirements
- Language of instruction
Describe the current status of any curriculum proposals and the progress of review, e.g. under review at the college level etc. Submit tentative course syllabi with proposal.
Part III. Personnel
Describe the leadership and other project personnel including the following:
- Program coordinator and other faculty including the faculty who will travel with the students
- The role of host nationals and/or the host university for logistical and/or academic support, instructional sites
- On-site contact information for all personnel
- Supervision of student activities
Part IV. Travel Arrangements
Describe the travel plans and address the following:
- Program’s itinerary
- Student travel in-country (or between countries) during the program
- Tentative travel arrangements, both to the program site(s) and in-country travel
- Supervision of students’ travel activities
- Student travel at end of program (Releases must be signed if student is traveling independently prior to, during, or after the program ends.)
- Visas for travel
- Insurance information - Will the deposit for the program include insurance using the UWF Group Study Abroad Insurance Plan or will individual students be required to purchase coverage and provide proof to UWF Study Abroad
Part V. Location, Housing and Food Services
Describe the accommodations and address the following:
- The general site(s) locations(s)
- Hosting Institution in-country, if applicable
- Student housing
- Meals and any special nutritional needs
- Accommodations for students with disabilities if applicable
- Contract/agreement between the UWF and other organizations, facilities, or person(s) providing services if applicable
Pivot International Funding Search
Advance planning for leading a program abroad allows faculty time to find and apply for funding opportunities.
UWF Research and Sponsored Programs
UWF RSP provides links to external funding sources for scholarly activities.
Additional Consideration for Faculty-Led Program Proposal
As you develop your proposal, it is critical to consider the following Topics:
Health and Safety
- Special health or safety precautions needed in country or at the site
- Resources provided by the program to support health of students (e.g. medical expertise, first aid kits, etc.)
- Medical facilities available in-country
- Location of the medical facilities
- Evacuation procedures for specific location (both medical and other)
- The political climate of the country/location
- Environmental (including weather) and natural disaster risks
- Security issues at the program site(s)
- Supervision of the students while they are participating in any service learning component
- If host country government approval is needed for any aspect of the program
Resources: To find out about possible health issues and country specific health requirements for the places you will be traveling to visit the following sites: http://www.cdc.gov/ www.state.gov and http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html
Contact the Study Abroad Office, 474-6270 for information about the mandatory UWF approved travel health insurance policy that includes evacuation and the UWF Agreement and Release which must be signed prior to the students leaving the country.
Students must be registered with the State Department before they leave. http://www.travel.state.gov/travel/tips/registration/registration_4789.html
The state department has a web site specifically designed for study abroad programs: studentsabroad.state.gov/
Program Budgeting and Financial Aspects
- Total program budget
- The total program cost to the students
- Show evidence that the program fee has been approved by UWF
- Payment deadlines and refund policies
- Dispersal of funds in-country
- Additional charges for group activities and how they will be collected
- Salary for the program director and how it will be paid if applicable
Resources: Financial Aid Office.
Student Recruitment, Selection and Pre-Departure Activities
- Cancellation policy if minimum number of students is not met.
- Selection process including program admission requirements for students, language proficiency requirements, GPA, good standing, etc.
- Minimum and maximum number of students allowed on the program as per relevant college guidelines
- Method of advertising and poster (must contain a cancellation statement)
- Web page address if available
- Pre-trip orientation
- Accommodations/advising for students with disabilities/health issues/special diets/alternative lifestyles etc.
Please append to the proposal the following documents:
- Program budget and costs given to students
- All information given to students including program application forms, pre-trip orientation material, behavior contracts, housing/host family contracts, etc.
- All publicity material including website addresses, posters, flyers etc.
- Course syllabi
- Course descriptions (the 45-word descriptions that go into the UWF catalog)
- Program itinerary
- Faculty CV
- Student selection process procedures when available
If these items are not complete or available at the time of proposal, note that these items will be required before distribution of the program information to students, addition of course for student registration, or before departure as applicable for the missing item.