Advising Students for Study Abroad

UWF students must have approval of their academic department in order to participate in a study abroad program. This may include signing approval forms and/or approving course registration. This page provides guidance on advising students for study abroad.


Understanding UWF Requirements and Policies for Study Abroad

Please take the time to understand the UWF Study Abroad policies and program options.  And feel free to schedule an appointment with our staff to learn more.There are study abroad options for every academic major.

  1. UWF students MUST get a program approved by UWF International Office before studying abroad!
  2. Students are not required to know a foreign language to study abroad.
  3. Students most commonly study abroad during sophomore and junior years.
  4. Students are encouraged to search for program options by academic major, and not necessarily just what country the student thinks he/she wants to visit.
  5. Students get courses pre-approved before study abroad thus to ensure that courses taken abroad will count toward graduation requirements at UWF.
  6. Students eligible for Financial Aid can typically use their financial aid to help pay for a study abroad program.

Academic Adviser/Department Chair Role in the Study Abroad Process

Initial Request for Study Abroad Participation

When a student requests approval to study abroad, an Academic Adviser or Department Head may:

  • Meet with the student. Has the student contacted you about their plans to study abroad? Has the student considered the courses available in the program and how those courses may apply to the student's major or elective credits at UWF?
  • Verify GPA. The minimum requirement for study abroad is 2.5 cumulative GPA. Some programs have a higher GPA requirement. Check probation status. Students on academic or social probation are not eligible for study abroad. 
    • If a student's cumulative GPA is below 2.5 but the student has shown academic success in the previous two semesters, the academic adviser or department head may sign the participation request form in support of the student's request. The student must then apply for appeal of the GPA requirement for study abroad.
  • Complete program approval by signature on Participation request Form OR entering registration override allowing a student to register for the course taken for credit abroad. 

Approving the Student's Request: 

UWF Credit for Internship, Research or Directed-Study Credit Abroad - Student completing Internship, Research or Directed-Study coursework for UWF credit abroad may require academic advisor approval through course registration override or other department level approval. Academic Advisors may receive an electronic request to confirm a student is eligible for the coursework, i.e., for internships, many programs may require a specific number of credit hours earned, minimum GPA, and/or pre-requisite courses. 

Exchange Programs, Transfer Credit and Other Florida SUS Study Abroad Programs - The International Exchange Participation Request Form is required by the Office of the Registrar for programs offered by UWF partner institutions or other institutions for transfer credit. The Participation Request Form is not required for Faculty-led or Directed study programs abroad. Note that the form needs the signatures of the student, the Academic Adviser/Department Head, and the Associate VP for the Office of International Education and Program. The Academic Adviser/Department Head signs off on the students request to study abroad. Course Approval comes later.

 

Approval of Courses for Study Abroad

After a student is accepted by the host institution or study abroad program, Academic Advisers and Department Heads approve intended coursework for study abroad. The type of program a student has chosen will determine the process for pre-approval of courses.

Review Guidance on Approving Study Abroad Courses for assistance on exchange and transfer credit course approval.

Only one of the following approval processes is completed for each student and term abroad.

The International Exchange Advising Agreement is for students who participate in an international exchange program at one of UWF’s partner institutions.  Students will pay tuition to UWF and will be registered at UWF during the study abroad period in courses determined as “equivalent” to those being taken at the host institution.  This form will list the courses the students will take at the host institution. Students will need to meet with their academic advisers to discuss the plans for study abroad, discuss courses they plan to take while abroad to determine how the courses will apply to the students’ academic programs at UWF. Department Heads sign off on corresponding UWF course numbers and credits for each course at the partner institution. Academic advisers/Department Heads sign the form to ensure credit approval.

The Study Abroad Enrollment Authorization Form is for students who participate in an international exchange program (usually through another school or a third-party provider).  Students will pay tuition to the host institution or program and will not be registered at UWF during the study abroad period; instead acceptability of transfer credit will be determined by the Office of Admissions at UWF. Students will need to meet with their academic advisors to discuss the plans for study abroad, discuss courses they plan to take while abroad to determine how the courses will apply to the students’ academic programs at UWF. Academic advisers sign the form to ensure course approval.  Submit form to the Office of the Registrar.

The Transient Student Form at FLVC.org is for students who participate in a study abroad or exchange program through another State of Florida public institution.  Students will pay tuition to the offering Florida institution and will not be registered at UWF during the study abroad period. Students will need to meet with their academic advisers to discuss the plans for study abroad, discuss courses they plan to take while abroad to determine how the courses will apply to the students’ academic programs at UWF. Academic advisers approve the online form to ensure course approval. 

Registration for Faculty-led or Directed-Study Course(s) through the academic department will follow typical course registration procedures. Faculty-led courses and directed-study courses are for UWF credit. Students pay tuition to UWF for such study abroad programs and receive UWF credit.  Students will need to meet with their academic advisers to discuss the plans for study abroad, discuss courses they plan to take while abroad to determine how the courses will apply to the students’ academic programs at UWF.

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