Policies & Procedures
- Officer Update Form
Officers must be updated within 2 weeks of the semester or once an officer has changed by submitting the form above to Fraternity & Sorority Life via email.
This is a google form to notify FSL of the members you removed/added on your roster. You are to fill out this form anytime you add or remove someone from your chapter. Only chapter presidents or executive officers submissions will be considered valid. All instructions are on the form link above.
- Membership Intake Form
The Membership Intake form must be filled out by the chapter and signed by the prospective member in order to verify their grades before completing the Membership Intake Process. This is done by submitting the form above to Fraternity & Sorority Life (must be original copy) with enough time to verify grades and get back to the chapter before invitations are extended. All of this information is kept confidential.
- Chapter Hazing Compliance Form
Each chapter president and new member educator must fill out this hazing compliance form before they can conduct a new member education process. This form along with the submitting of their new member program signed by appropriate advisor and the corresponding grade release forms will allow them to conduct a new member education process.
- New Member Hazing Compliance Form
Each fraternity or sorority new member must sign this form within 48 hours of becoming a new member. Fraternity & Sorority Life will assist in the completion of these forms during respective recruitment bid signing. This form should be turned in by any prospective members along with the membership intake form for all organizations conducting intake before the organization starts their process.
Fraternal Excellence Annual Report & Awards Application
The purpose of the Fraternal Excellence Program is to establish standards to ensure that every Fraternity and Sorority at UWF is well managed and is fully committed to the highest quality of student experience for each of its members and that they are recognized for their achievement of those standards. The standards are the five values of Fraternity & Sorority Life at UWF: Academic Excellence, Ethical Leadership, Community, Personal Development, and Stewardship.
The Fraternal Excellence Program was adopted to improve on the existing Greek Excellence Awards application and to help define the standards of excellence for chapters. This program will also provide Fraternity & Sorority Life with an annual report for each chapter on their goals, accomplishments, and challenges. A full description of the program, application process, standards of achievement, planning standards and services provided by the University for each standard can be found in the Fraternal Excellence Program document.
In order to be recognized as a chapter in good standing with Fraternity & Sorority Life, fraternities and sororities must complete (meaning all sections applicable should be filled out) the Fraternal Excellence Annual Report & Awards Application which then serves as the chapter’s annual report. Chapters failing to turn a completed application in by the start of the Spring Semester will be placed on Inactive Status for Reservations, will not be able to participate in Fraternity & Sorority Life events, and their national advisors will be contacted.
Guide to Fraternity & Sorority Life
The Fraternity and Sorority Life booklet provides an overview of what fraternities and sororities are and what UWF's Fraternity & Sorority Life has to offer. Check out this booklet, available at the Commons Service Desk and Ticket Center, if you are unsure whether your interested or don't know where to start.
Panhellenic Sorority Recruitment Booklet
The Panhellenic recruitment booklet has great information on UWF's Panhellenic Sororities, how to join a Panhellenic Sorority, what the Formal Recruitment process is like, and some common terms and questions. Booklets are available from the office of Fraternity and Sorority Life.
The following resources have been created by Fraternity & Sorority Life at UWF for our chapter officers to utilize in order to maximize their chapter's success in specific areas. Each resource in this area links to a PDF that you can download. The documents have links to other sites, pages you can copy and use with your chapter, and information you can use to improve your programs. We encourage all chapters to take full advantage of these resources.
- Advising Manual
- Model Scholarship Program
- Model Year Round Recruitment Plan (to be released this year!)
The following links are websites with many resources for chapters to utilize:
- Fraternal Information & Programming Group (FIPG)
- National Panhellenic Conference
- North-American Interfraternity Conference
- National Pan-Hellenic Council, Inc.
- National APIA Panhellenic Association
- Association of Fraternity Advisors
- Order of Omega
- Sorority Parents
- Hazing Prevention
- Association for Fraternal Leadership and Values