Departmental News & Upcoming Events
UWF Internal Auditing requires departments to complete Vehicle Management Needs Assessment every two (2) years. Recognizing departmental needs vary based upon educational and operational requirements, the Vehicle Needs Assessment Form (pdf) is designed to help identify and plan for future vehicle purchase costs for your department.
Please complete the Vehicle Needs Assessment Form for each vehicle (including golf carts) in your department and return it to Building 10 Room 123 by Friday, June 30, 2017.
You may review UWF Policy: ES-07.02-06/15 Risk Management for University Automobiles (link).
Business & Auxiliary Services
Services You Can Use 2017-18 annual publication online (PDF)
Name badge price change: Effective July 1, the price of UWF name badges will be $17.00 each. The standard UWF Name Badge was developed to help students, faculty, staff and visitors identify which people on campus are UWF employees. The badge is designed to be aesthetically pleasing and uniform while representing the university well. The blue badges with cloisonné seals have two lines for engraving and a magnetic back. For more information, visit the UWF Name Badge webpage.
Business Enterprises, Inc. (BEI)
Boneheads in the Argonaut Village Now Takes Online Orders: Boneheads opened for business in December 2015 and has recently added the ability to order online. Boneheads specializes in fire grilled seafood and chicken and is open from 11am to 9pm daily, and 11am to 10pm on Friday and Saturday. If you've had a busy day at work and don't feel like cooking dinner, just place your order online and have it ready to eat in, or take out on your way home.
Financial Services to be renamed Controller's Office: The change will be in effect as of July 1st. The name Financial Services was causing confusion for some students and parents looking for the Financial Aid office. Going back to the original name, Controller's Office, should cause less confusion.
Environmental Health and Safety
UWF Environmental Health and Safety department is working to make safety training more accessible to all UWF employees starting with 2 new online safety courses: Golf Cart/Motorized Cart Training and Storm Water Awareness Training.
Golf Cart/Motorized Cart Training is now online. All University employees that drive or may drive a golf cart/motorized cart on campus must take this training. Visit the SCOOP app in MyUWF to obtain your Golf Cart/Motorized Cart training. Don't forget to take the quiz at the end. This training is only required once.
Storm water Awareness Training (SWAT) is open and available online to all UWF employees. This is an optional training for most UWF Employees (Facilities, Building Services, and Utilities are required to take this training yearly). Visit the SCOOP app in MyUWF to obtain your SWAT training. Don't forget to fill out the training form at the end.
Facilities and Operations
Current Major Capital Projects Information
Laboratory Sciences Annex, Building 58C (New Construction)
Project Budget: $27 million
Project Funding Sources:
State of Florida appropriations
PECO FY15-16 $11.0 million (PECO FY 14-15 Bldg. 58 re-appropriated)
PECO FY16-17 $10.8 million
PECO FY17-18 $4.46 million
UWF CF 3612 (Utilities Reserve) $740,000
Architect/Engineer: Caldwell Associates Architects with Perkins+Will
Construction Manager: Greenhut Construction Company
Construction Start: January 2018 remains target date for building GMP contract; with February 2018 building construction start. Anticipate early November 2017 construction start for early site package (Civil/Foundation/Structural).
Anticipated Completion Date: Substantial Completion anticipated Summer 2019; with Fall Semester 2019 occupancy.
Square Footage: 53,000 gsf (targeted area)
Campus Location: The new building will be connected to Building 58 on the south elevation, and adjacent to Building 58A.
University Park Center, Building 234 (New Construction)
Project Budget: $7 million
Project Funding Sources: multiple sources
Architect/Engineer: Caldwell Associates Architects
Construction Manager: Childers Construction Company
Construction Start: December 2016.
Anticipated Completion Date: Substantial Completion currently anticipated late January 2018.
Square Footage: 32,700 gsf
Usage: This two-level mixed-use building will be occupied on the first floor by Athletics/Football. The second floor will be academic space shared by the FSU School of Medicine regional campus and the UWF Usha Kundu, MD College of Health; and includes a multi-purpose/special event space.
Campus Location: The new building is being constructed adjacent to Pen-Air Field, just North of Parking Lot E.
Procurement and Contracts
Phone Extension Change for Director: Please note that the phone number for Angie Jones, Director, Procurement and Contracts has changed to (850) 474-2846. The number for the Procurement and Contracts Department will remain (850) 4742628.
Contract Routing: Please note that contracts for the procurement of goods or services must be submitted for review prior to initiating the payment process. Please submit these contracts through the Contract Review Request Service Desk (link). Allow sufficient lead-time for the Office of General Counsel to complete the contract review and negotiation process. Confluence instructions on this new process will be forthcoming.
Please note: You must have an authorized signature authority on file in order to sign contracts on behalf of UWF in accordance with University Policy (link), currently P-04.03-11/15.
Please be advised that all contracts with the University of West Florida, including “click through” agreements, must be reviewed by appropriate personnel and signed by a UWF official with contractual signature authority. Without such review and appropriate authority, the terms contained in “click through” and other agreements may not be considered as accepted by UWF and therefore non-binding on the University and may subject persons signing such agreements to personal liability.
Online Ordering: When ordering goods online (i.e. Dell, Apple, etc.), please make sure you enter the “ship to” address as your building and room number. The current default address is the Procurement and Contracts Office. When the goods are delivered without a name it takes valuable time to track down whom it belongs to and the package is at risk of being refused.
Also, when ordering employee computers, the department should follow the guidelines found on the Procurement website under Commodities and Services – Computer (Buying a Computer) (link). Remember to get ITS approval of your quote before ordering.
Vendor Direct Deposit: In an effort to become more efficient, Accounts Payable is offering the option of Direct Deposit for payment to vendors. This will allow the vendor to be paid quicker and is one less check for Accounts Payable to process. If current or prospective vendors are interested, please direct them to Controllers/Vendor Information (link).
Fraudulent Activities: We have had numerous inquiries from vendors who unfortunately have been targeted with fraudulent emails that “supposedly” are sent from Procurement & Contracts or Financial Services. Our IT department is working with the FBI to try and catch the hackers but they are a moving target and this is happening across the nation. Please click Fraudulent Purchase Order Attempts (pdf) for more information.
2017-2018 Combined Security and Fire Safety Report Available: The University of West Florida is committed to assisting all members of the UWF community in providing for their own safety and security. The 2017-2018 Combined Annual Security and Fire Safety Report is available on the University of West Florida Police Department website.
The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of West Florida; and on public property within, or immediately adjacent to and accessible from the campus.
If you would like to receive a hard copy of the 2017-2018 Combined Annual Security and Fire Safety Report which contains this information, visit the UWF Police Department at Building 94 or request a copy be mailed to you by calling 850.474.2022. This information is required by law and is provided by the University of West Florida Police Department.