The Department of Facilities Maintenance is a diverse group of innovative and talented professionals who provide high-quality facilities maintenance in support of education and research at University of West Florida. We are committed to being fully responsive to the needs of faculty, staff, students and the public. Work requests can be initiated online https://mainthelp.argo.uwf.edu:11011/ or by contacting the Work Control Center at 857-6000.
Will My Department Be Charged?
Items Considered and Performed as Education and General maintenance funded responsibilities (non-chargeable) by Facilities Development and Operations
Air conditioners and handling unit repair (heating, cooling, and ventilation)
Appliance repair – ice machine preventive maintenance.
Athletic outside facilities – baseball, football, soccer, and softball.
Ballast replacement on light fixtures
Banners (university needs)
Bulletin (tack-board) classroom, public areas, and office repair
Cabinet repair – hinge adjustment; minor scratches; door pull tightening
Ceramic tile repair
Ceiling tile replacement
Clock repair – classrooms and public areas
Door hardware (locksets, handles, & closers repair; excludes department procured cypher locks)
Electrical circuit repair
Electrical repair (primary and secondary systems; outdoor light bulb replacement; exterior light fixture
Repair; switch repair & replacement)
Exit light repair
Fire Alarm maintenance and repair
Floor tile repair (excludes University Dining Services agreement)
Floors – cleaning and waxing
Grounds maintenance – excludes new landscaping items
Interior and exterior of building repair
Key issuance and replacement – per My.uwf.edu; Route-IT
Light bulb replacement
Light fixture repair (interior)
Locking (or unlocking) rooms with Dept. Chair or Dean’s permission
Moving Services – small moves (excluded major capital renovations & new construction projects)
Moving Services – special equipment (excludes pianos). See “set-ups” herein.
Operating and replacement costs of equipment, materials, and tools used by UWF Facilities and Utilities
Maintenance. Fund Source: State provided Plant Operations and Maintenance
Painting – exterior
Plant Care – lawn
Plumbing repairs (faucets – vanities - toilets – faucets – showers; distilled water piping and valves)
Pool – moving starting blocks, floor grate repair due to damage from scuba classes/ aquatic club.
Restroom cleaning and stock supplies
Roofing and sheet metal work, including downspout and gutter repair
Security alarms maintenance and repair
Set-ups – interior (Example: Various B.12 Alumni Room set-ups) and exterior (Example: BBQ on Green).
Spills – clean-up; water removal
Stage set-ups – portable equipment
Trash/garbage removal – excludes recycling containers.
Utility distribution systems inside and outside of buildings – electrical, heating, process steam, potable water lines, gas lines, storm water, and sanitary sewer.
Wall repair and paint (drywall) – due to deterioration/dirty/fading/peeling condition, etc.
Water cooler repair
Window – cleaning and replacement – small units
Items NOT Considered Education and General maintenance funded responsibilities by Facilities Development and Operations
Appliance repair – including refrigerators, dishwashers, freezers, microwaves, and micro-refrigerators.
Cabinet resurfacing and replacement
Cameras and surveillance equipment
Cleaning or repair of personal items – examples include personal desk lamps and clocks.
Department inventoried equipment
Distilled water system units and filters
Desk repair, refinishing, and painting
Fish tank repair/maintenance
Flooring replacement - project
Furniture cleaning, repair and assembly
Kitchen equipment repair/maintenance
Moveable furniture repair and replacement – classroom seating, tables, podiums, fixtures, and
Office equipment repair
Plant care – interior
Signage painting or manufacturing
Telecommunications equipment repair/ maintenance – fixed and moveable data and telephone
Equipment. Wire, fiber optics and wireless media needed to support data and telephone systems.
Vacuum process systems used in teaching and research laboratories.
Venetian blind repair and replacement
There is another easy way to identify the exclusions. Visualize a common classroom or office building devoid of people, furniture, office equipment, laboratories, programs, computers and similar features. For example, imagine the classrooms within the Science and Engineering or College of Business Education Center, between semesters, emptied of furniture and audio-visual equipment. Anything added to these buildings will be outside the funded responsibility of Utilities and Facilities Maintenance resources.
How the guidelines were developed and questions.
The Florida Statute 1013 was used to develop the guidelines. If the above guidelines do not address your particular situation or a more detailed explanation is desired, contact the Facilities Development and Operations Administration at the Work Control Center, Ext. 6000. You can also contact Mr. Les Wicker, (850) 474-2007 or by email to email@example.com.
Operating Budget Funded Responsibilities
Is this request funded by the Education and General maintenance budget?
Questions frequently arise on campus regarding where responsibility lies for the maintenance and repair of existing buildings and equipment. The following document explains items funded from the recurring maintenance operating budget and the rationale behind it. If the explanation below does not meet your particular situation or a more detailed explanation is desired, please contact Facilities Maintenance, Bldg. 91, Ext. 3248, Utilities Maintenance, B.40, Ext. 2954, or Facilities Development and Operations Administration, B.90, Ext. 2007.
Items included in maintenance
UWF Facilities and Utilities maintenance is funded to make repairs for existing permanent Education and General (E & G) funded facilities funded by the state or general revenue, including campus grounds, used for academic or administrative functions. This budget is supplemented by annual Legislative appropriations from Public Education Capital Outlay (PECO) Maintenance, Repair, Remodel, Renovation, and Site Improvements (MRRR) funds for selected items. Facilities Maintenance retains updated condition assessments of selected recurring/replacement priority lists. These items are funded within the available resources of E & G funds and PECO MRRR funds. The lists are as follows: a) floor covering, b) painting, and c) sidewalks.
Maintenance includes all items related to routine repair of existing buildings and structures, including normally recurring repairs and preventive maintenance. Note: Project work that includes improvements or alterations beyond the existing condition is not funded by this annual operating resources. The quantity/volume of what maintenance can be accomplished within the items is limited by available budget resources. The following maintenance items are included:
- Interior and exterior of buildings;
- Plumbing, heating, air conditioning, and ventilation;
- Electrical repairs of all types including primary and secondary systems, certain lamp replacements (requiring special ladders and rigging) and maintenance of outdoor lighting fixtures (excluding energy costs);
- Exterior painting;
- Hardware, locks, keys, closers and records for same;
- Roofing and sheet metal work, including downspouts and gutters;
- Utility distribution systems inside and outside of buildings — electrical, heating, process steam, water lines, gas lines and sewer lines (storm and sanitary);
- Operating and replacement costs of all equipment, materials and tools used in UWF Facilities and Utilities maintenance.
Items excluded from Utilities and Facilities Maintenance Funding
There are a variety of facilities and equipment within general fund buildings that are excluded from state maintenance funding. These exclusions include, but are not limited to, the following:
- Department inventoried equipment;
- Distilled water systems;
- Compressed air systems and other air supply systems not intended for building environmental (heating and ventilating) control;
- Vacuum systems;
- Movable furniture (classroom seating, tables, and podiums), fixtures, and equipment.
- Fixed and moveable Information Technology Services Equipment, data and telephone systems. Wire, fiber optics and wireless media needed to support data and telephone systems.
There is another easy way to identify the exclusions. Visualize a common classroom or office building devoid of furniture, office machines, laboratories, people, programs, computers and similar features. For example, imagine the classrooms of the Science and Engineering or College of Business Education Center, between semesters, emptied of furniture and audio-visual equipment. Anything added to these buildings will be outside the funded responsibility of Utilities and Facilities Maintenance resource. Also excluded from FDO Utilities and Facilities Maintenance funded services are facilities with other sources of funds, such as bond revenue residence halls.
How the guidelines were developed and questions.
The Florida Statute 1013 was used to develop the guidelines. If the above guidelines do not address your particular situation or a more detailed explanation is desired, contact the Facilities Development and Operations Administration at (850) 474-2007 or by e-mail at firstname.lastname@example.org for additional information.
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