There's An App For That - Collaboration
This page provides information on apps available to help you work, communicate, and collaborate with other people.
Dropbox stores your files safely in the cloud, where an unfortunate coffee spill can't erase them forever.
Files saved in Dropbox are accessible from anywhere, and can be quickly shared with anyone else using a custom-generated link. If you're going to be sharing files with someone or a group of people regularly, you can also create a shared folder that everyone has access to, so they can add and copy what they need. This way there are no more questions about "Who has the latest version of this file?" or "Where did we save that?" as you pass files back and forth among team members.
- Download the Dropbox app for your computer so that you have a folder that automatically syncs with your Dropbox account.
- When you start working with a team, create a new shared Dropbox folder and give everyone access to it. That way, there are no questions about who has which files.
- To get alerts whenever someone adds a file to your shared Dropbox folder, set up an email alert using Zapier.
Follow this link to sign up for Dropbox and download the app.
Google Drive gives you a folder on your computer that you can store files in that will be automatically backed up online for safe keeping. You can share these documents with others, and create shared folders that collaborators can access.
The big benefit that Google Drive has over Dropbox is that it's integrated with Google Docs. That means you can create, share, and edit documents online, and save them directly to your Google Drive folders, instead of just sending documents back and forth. This way if one of your team members uses Word and another uses Pages, you don't run into any conflicting file types.
Google Drive Tips
- Create a shared Drive folder for everyone that you're working with.
- Upload materials that the team needs directly to the shared folder, so everyone can collaborate on them.
Follow this link to access Google Drive.
GroupMe lets you create chat rooms for anywhere from 3 to 50 people for free, with the benefit of letting you chat both through simple text messages, and through the app.
It's useful for short-term group projects, where you don't want to use a more full-featured communication tool like Slack. Plus, it makes set up much easier, since people can respond to messages via text until they download and set up the app.
It even works over SMS. You don't need to have our app to use Groupme. Add anyone from your phone book and they will immediately be able to chat with the group. You can chat with your groups directly over SMS.
- As soon as you start a new group project, get everyone's phone number so you can add them to a Groupme.
- Use an "@" tag to have a message ping a group member's phone, in case they have notifications turned off.
Groupme is available for iPhone, Android, Windows Phone, and Mac. Follow this link to download Groupme.