Networks

NETWORK FILE SHARING:

Employees are encouraged to create a shared office folder when sharing files with each other. The ITS Help Desk can help workgroups and departments establish shared file areas.

Sharing files instead of sending them as email attachments is more secure and has other advantages:

• Every user always has access to the latest copy of the file; there is no risk of forgetting to include someone in the email.
• There is always one and only one version of the file, the most up-to-date. There is no risk of having different people looking at or working on a different or older version of a file.
• A new employee can immediately access all workgroup documentation, without having to spend time collecting the documents from other users.

Instructions for creating a shared folder on your H: drive can be found in the ITS Knowledgebase.

NETWORK MONITORING:

Loss of University information is most often the result of employee oversight or deficiencies in data business processes. As part of proactively safeguarding against these losses and providing a secure and robust University network, the University routinely monitors and scans network activity and network devices.  System administrators have the right to access user processes and/or files in order to maintain proper operation of systems and/or to investigate illegal or inappropriate use of computing resources. All these activities are conducted in a private and confidential manner.