On Friday, November 6 at 6:00 PM, faculty and staff will officially begin using Google Apps. At that time you will start receiving new email in your UWF Gmail account at gmail.uwf.edu. The copy of your historical email will begin on G-Day and may take several weeks to complete. If you need to reference old email during this transition time, you can continue to view it in Outlook/Entourage and ArgoMail (available for reference until April 2010).
Also on G-Day, ITS will start copying your calendar to Google Apps. We expect the calendar copy to be complete before 8:00 AM on Monday, November 9. Your calendar will not appear all at once, but will slowly move over during the weekend. The calendar copy will contain the recurring events scheduled since July 2006 (when UWF started using Exchange calendar), and single events scheduled since January 1, 2009. In the checklist below, you can also elect to have older calendar items (single events scheduled before January 1, 2009) copied to Google Apps in the weeks after G-Day.
Before 6:00 PM on Friday, November 6, you will be asked to close your Exchange email and calendar. This will help the email and calendar copy run faster over the weekend.
Please be aware that starting on G-Day (Nov. 6 at 6:00 PM) and extending through the weekend, UWF will be on a calendar holiday. During that time you can continue to view your calendar, but you should not make any changes to your calendar. Calendar changes made during this time may not work properly. If you receive a calendar invitation/change during that time, do not respond until November 9. You can resume making calendar changes (in Google Calendar) starting Monday, November 9.
After 6:00 PM on G-Day, or on Monday, November 9, complete this final checklist to finish the transition to Google Apps.
If you have technical problems, contact the ITS Help Desk at (850) 474-2075 or firstname.lastname@example.org.