Gmail IMAP for Outlook 2010

Follow the instructions below to set up Outlook 2010 to receive Gmail messages via an IMAP connection. Keep in mind that Outlook only works for email - the UWF Calendar must be managed through the UWF Google Apps web interface at gmail.uwf.edu.

Before proceeding, read IMPORTANT Information You Need to Know if Using Outlook for Gmail

IMPORTANT: When someone schedules an event with you in Google, you will receive the invitation in Outlook. Do not click the "Accept/Decline" buttons; use the "Yes/No" links in the body of the email. This will put the event on your Google Calendar instead of your Outlook calendar. Example

DEPARTMENT/ORGANIZATION EMAIL: In place of your personal name, email address, username, and password, you must use the department/organization information. If you are a responsible party for the account, you can look up the password on the My ArgoNet tab in Argus. If you are not a responsible party, you must ask the responsible party for the account to look up the password and enter the information for you.

1. Open Outlook 2010.
   
   
2. Open the File tab, then click Add Account.
   
   
3. Select Manually configure server settings or additional server types. Then, click Next.
   
   
4. Select Internet E-mail, then click Next.
   
   
5. Enter the following information:
   • Your Name
   • UWF E-mail Address (username@uwf.edu)
   • ArgoNet Password
   • Retype Password
     
   • Account Type: IMAP
   • Incoming mail server: imap.gmail.com
   • Outgoing mail server (SMTP): smtp.gmail.com
   • User Name (use your full email address): username@uwf.edu
   • ArgoNet Password
     
     
     
6. Make sure that the box for Require logon using Secure Password Authentication (SPA) is UNCHECKED.
   
   
7. Click the More Settings... button.
   
   
8. Select the Advanced tab, then change the following
   • Incoming server (IMAP): 993
     • Use the following type of encrypted connection: SSL
   • Outgoing server (SMTP): 587
     • Use the following type of encrypted connection: TLS (you may have to change the Outgoing Server back to 587)
     
     
     
9. Select the Outgoing Server tab, then check the box labeled My outgoing server (SMTP) requires authentication. Also make sure that Use same settings as my incoming mail server is selected.
   
   
10. Click OK > Next > Close > Finish
    
    

The Next Steps will Set Up the UWF Address List

1. Open the File tab, select Account Settings..., then click the Address Books tab.
   
   
2. Click the New... button.
   
   
3. Make sure Internet Directory Service (LDAP) is selected, then click Next.
   
   
4. Enter the following information:
• Server Name: ldap.uwf.edu
• Select This server requires me to log on
• ArgoNet User Name
• ArgoNet Password
  
  
  
5. Select Require Secure Password Authentication (SPA).
   
   
6. Click the More Settings... button.
   
   
7. You will receive a pop-up dialogue box. Click OK.
   
   
8. Click the Search tab, then select Custom and enter the following:
   Custom: dc=argo,dc=uwf,dc=edu
   
   
   
9. Click Apply > OK > Next > Finish > Close
   
   
10. Restart Outlook.
    
    
11. From the Home tab, select Address Book.
    
    
12. Then from Tools, select Options....
    
    
13. Under When sending e-mail, check address lists in this order, select Custom. Then click ldap.uwf.edu, and use the up arrow to move it to the top of the list.
    
    
14. Under When opening the address book, show this address list first, select ldap.uwf.edu
    
    
15. Click OK.
    
    
16. Restart Outlook.