This page last reviewed/updated: 2/15/2012
The University of West Florida (UWF) Financial Services Office is permitted to make direct payments for certain expenditures without prior approval from the Procurement & Contracts Manager. Obligations eligible for this type of payment are listed below.
II. EXPENDITURE GUIDELINES
Authorized personnel are expected to exercise good judgment in the approval of expenditures. The following factors should be considered when reviewing expenditures for approval:
III. ALLOWABLE EXPENDITURES
Expenditure guidelines are outlined below. Please note that the department is responsible for directing the vendor to the external Vendor Registration Page for completion of the vendor registration process before submitting the Direct Pay Request Form to Accounts Payable. Only UWF employees and students receiving reimbursement for expenses do not need to complete the Banner Vendor Information Form. If a UWF employee or student employee is providing a service, forward an action sheet to Human Resources.
The following should be submitted on a Direct Pay Request regardless of the total dollar amount:
The purchase of allowable goods and services less than $1000 should be submitted on a Direct Pay Request:
Allowable goods and services include but are not limited to:
Each department within UWF shall review the services that the vendor is providing to determine whether the expenditure type is on the approved direct pay listing prior to placing an order and requesting payment by Accounts Payable. If the expenditure is eligible for direct pay, the department may order the service and request payment.
The department will:
Accounts Payable will: