Last reviewed/updated 11/22/2013
Cashier’s Office Hours: 8:15 am. – 4:45 p.m., Monday – Friday (CST)
Telephone Number: (850) 474-3110
Fax Number: (850) 474-2320
|Spring 2014 Due Dates||Summer 2014 Due Dates|
|Terms A & B Fee Payment Deadline||01/10/14||Terms A & B Fee Payment Deadline||05/16/14|
|Term C Fee Payment Deadline||03/07/14||Term C Fee Payment Deadline||07/02/14|
|Term D Fee Payment Deadline||06/18/14|
|Tuition Loan Payments||Tuition Loan Payments|
|Term A||03/07/14||Term A||06/27/14|
|Term B||01/31/14||Term B||05/30/14|
|Term C||04/04/14||Term C||07/18/14|
|Short Term Loan Payments||Short Term Loan Payments|
|Term A||04/04/14||Term A||07/18/14|
|Term B||02/07/14||Term B||06/06/14|
|Term C||04/11/14||Term C||07/25/14|
Florida Prepaid - Florida Prepaid is not financial aid. Rather, it is a third party billing plan, and as such is processed by the Cashiers Office in Student Financial Services. Florida Prepaid participants are automatically downloaded from the Florida Prepaid Website by cashiering staff. The default billing is tuition only. Billing to Florida Prepaid is automatic based on the number of credit hours a student is enrolled in each semester and the number of available Prepaid hours. Any portion of the student’s account balance not covered by Florida Prepaid or other financial aid must be paid by the fee payment date to avoid a $100.00 late payment fee.
If you do not want Florida Prepaid to be billed for a particular semester, you must contact the Cashier’s Office prior to the end of the drop and add period for that semester.
Third Party (Agency) Billing - Students whose tuition is being paid by a third party (other than Florida Prepaid) are required to submit an Authorization to Bill to the Cashier’s Office by the fee payment deadline. Any amount not covered by the agency must be paid by the student prior to the fee payment deadline. Students failing to pay the remaining balance will be assessed late fees and/or reinstatement fees.
Third Party billings must be reported in the financial aid application to accurately reflect financial resources or a financial aid over-award may occur. Financial aid over-awards are posted to the student’s account and must be repaid within a specified period of time.
Fee Waivers: In some instances, the university may apply third party payments prior to applying waivers. For questions, contact Linda Howard at firstname.lastname@example.org 474-2120.
Students are ultimately responsible for all tuition and fees. If the agency has not paid tuition and fees by the end of the semester, the student is required to pay all tuition and fees in full.
General Payment Information - Fees may be paid by any of the following methods:
Students paying fees by mail or by drop-box depository must include their student number with checks and include all fee payment documents (original copies of fee waiver forms, fee deferment forms, tuition aid forms, etc.) to ensure proper and timely credit for payment. Students are expected to meet all financial obligations as they become due. UWF reserves the right to cancel the registration of students who fail to promptly meet their financial obligations to the University. Students may not pay delinquent account balances applicable to a prior academic year from financial aid awards applicable to the current academic year. All delinquent balances must be paid in full prior to the disbursement of current term financial aid. It is each student's responsibility to stay informed of all registration and fee payment dates, deadlines, and other requirements by referring to the Academic Calendar, viewing Account Balance on MyUWF, and announcements printed in Student News or disseminated through other media from time to time. If necessary, students should inform their parents or other interested parties of the deadline dates and the necessity for meeting them.
Fees for courses remaining on the student's schedule at the close of the drop/add period must be paid by the fee payment deadline. Authorized deferment status may be granted under certain conditions. Authorized deferment status must be granted and processed by the University Cashier during the regular fee payment period. All students placed in a deferred fee payment status must confirm the deferred status with the University Cashier or Student Accounts office. Failure to pay all fees or receive authorized deferred payment status by the fee payment deadline may result in either cancellation of the student's registration or the assessment of a $100 late payment fee. The student will be held liable for all fees assessed for courses remaining on the student's registration at the close of the drop/add period for which a partial payment of fees has occurred or an authorized fee deferment status has been granted. Under such circumstances, the student's registration may or may not be canceled. An administrative hold will be placed on the student's record until the course fees and the late fees are paid in full.
The Cashiers Office does not accept credit card payments via phone, fax, or e-mail.
Consequences for non-payment of tuition and fees - Unless prior arrangements have been made, failure to pay tuition and fees by the designated fee payment deadlines for each semester/term may result in deletion of the student’s registration. As a courtesy, Student Financial Services attempts to notify students with an e-mail prior to deletion. However, due dates for payment of tuition and fees are widely posted, and therefore, failure of the university to provide advance notification is not a basis for appeal. Students whose registration is deleted for non-payment of tuition and fees will not be able to attend class or receive grades.
Students whose registrations have been deleted for non-payment of tuition and fees may apply for reinstatement. A written appeal must be submitted to the Registrar’s Office. Reinstatement requires immediate payment of all tuition and fees plus a $100 late payment fee and a $100 late registration fee.
The University reserves the right to deny reinstatement when a demonstrated pattern of late payment over two or more semesters has occurred or for appropriate academic reasons.
IMPORTANT INFORMATION FOR STUDENTS WITH FINANCIAL AID, SCHOLARSHPS, FLORIDA PREPAID, AND/OR OTHER THIRD PARTY TUITION FUNDING:
Students with financial aid, scholarships, Florida Prepaid, or other third party tuition funding should not assume that failure to remit their portion of tuition and fees will result in deletion from courses. Financial aid and other tuition funding is applied to the student’s account at the end of the add/drop period, and the student remains liable for any remaining debt. Failure of the student to pay the remaining balance will not necessarily result in deletion of the student’s registration.
Likewise, students with financial aid, scholarships, Florida Prepaid, or other tuition funding who have registered and subsequently make a decision to not attend UWF must completely drop all courses by the end of the drop/add period of each semester to avoid fiscal responsibility. If the student does not drop all courses during the drop/add period, the tuition funding will be applied to the student’s account and the student will be held accountable for any remaining balance due. Again, failure of the student to pay the remaining balance will not necessarily result in deletion of the student’s registration.
Student Fiscal Responsibility - At the University of West Florida, it is the responsibility of the student to be aware of payment deadlines and policies, financial aid distribution policies, and debts owed. Students become responsible for tuition and fees upon registration for classes. Account information is available on-line via MYUWF. UWF does not mail invoices or statements of account.
If tuition and fees or other debts are not paid when due, Accounts Receivable (A/R) Holds will be placed on a student’s account, preventing future registration transactions, verification of official enrollment, and access to official academic transcripts. A/R Holds will not be removed until such debt is paid in full. Payments are applied to a student’s account in the sequence in which the debt was incurred.
Delinquent Accounts/Collections - According to Florida Statute 1010.03, each University is directed to exert every effort to collect all delinquent accounts, including the utilization of a collection agency and/or restricting the release of transcripts, diplomas and other University services. Any student account with a balance more than 90 days past due is deemed eligible to be sent to collections. Once a student account is placed with a collection agency, the account is assessed collection costs, which can run as high as 33.33% percent of the balance due.
Collection Holds - A collection hold will be placed on a student’s account once it is transferred to a collection agency. This collection hold will prevent future registration transactions, receipt of official transcripts and access to grades. The student must pay the balance in full in order to resume normal university activities.
Dishonored Checks - A dishonored check is a check payment returned unpaid by the bank to the University of West Florida. The University of West Florida automatically submits dishonored personal checks to the bank a second time. Students whose checks are again returned by the bank after the second submission will be notified in writing that restitution must be must be made within fifteen days for the amount of the check plus service charges and any applicable late fees. A personal check will not be accepted to replace a dishonored check. If restitution is not made, the check will be turned over to the state attorney’s office for collection. Students may also be subject to deletion of registration with fee liability.
The service charge is calculated based on the amount of the check as follows:
Up to $50.00------------------------$25.00 service charge
From $50.01 to $300.00-----------$30.00 service charge
From $300.01 to $800.00----------$40.00 service charge
Greater than $800.00---------------5% of check amount
The university will not accept a check as payment from any individual who has had two or more dishonored checks.
Note: Stopping payment on a check is the equivalent of a dishonored check.
Every effort has been made to ensure that the information on this web site is accurate. However, due to frequent changes in Federal and State regulations, and revisions to the University of West Florida operating policies, the information is subject to change without notice.