The State of Florida state contract is with Avis. Click here to find out the company, contract period and rates.
If you do not use the state contracted carrier you may be responsible for the difference in cost between the state contracted vendor and the vendor you selected, unless no cars are available from a contracted carrier. In that case, document this on your Travel Expense Report form.
Before Renting a Car, you will need to know the following:
State Contract Rates
Avis World Discount Number – “B133409” – You will need to enter this number online in order to receive the state rate.
Size of Rental Car
Personal Choice of Renting Higher Class Car or Using Non-State Contract Rental Car Company
Size of Rental Car
Subcompact or compact cars are approved for business rental. If you need a larger vehicle to accommodate other travelers or equipment on university business, document this on your Travel Expense Report form.
The state contract does not include the cost of gasoline. You will need to claim gasoline charges on your Travel Expense Report in the "other expense" column.
Make sure you get an itemized original receipt.
The rental contract includes 100% coverage for collision damage done to vehicles driven in a safe and prudent manner and rented for business purposes. The traveler is responsible for the charge if he/she chooses to purchase more coverage.
University employees who are scheduled for either domestic or international travel and who are requesting an ADA reasonable accommodation should submit their request a minimum of five (5) working days in advance of the scheduled travel. Click here for detailed information from the UWF Office of Human Resources.
Personal Choice of Renting Higher Class Car or Using Non-State Contract Rental Car
The State of Florida will only reimburse up to the contracted compact car price. The traveler will have to pay the difference.