Contact Student Accounts (Building 20-E) at 474-3037 with questions regarding refunds and repayments.

The University is required to establish a policy regarding fee refunds and repayment of financial aid. The University must adhere to federal regulation for those students that receive federal financial aid. For questions pertaining to a refund or repayment issue, please contact the Student Accounts Office at 474-3037.

To understand the refund/repayment policy, you must understand the difference between a drop and withdrawal. You drop a course if you remove it from your schedule prior to the fee payment deadline for that course. You withdraw from a course once the fee payment deadline for that course has passed. Financial aid students may want to contact the Financial Aid Office regarding the effect on financial aid eligibility prior to dropping or withdrawing.

Refunds are calculated by determining the point in the semester that the student either drops or withdraws. The calculation is also based on whether the student drops or withdraws from all courses or individual courses.

1. Refunds during the Drop/Add Period:

100% of tuition is refunded for each credit hour dropped during the drop/add period.

The refund is applied back to any financial aid that the student was disbursed if the drop results in a change to enrollment status. If the amount of the refund does not cover the amount owed back to financial aid, the student will be billed for the difference.

2. Refunds after the Drop/Add Period - Withdrawals:

A. There are no refunds for partial withdrawals; however, a student will receive a 25% refund when withdrawing from ALL courses prior to the end of the fourth week of the semester. This refund will be applied back to any financial aid that the student received.

B. Return of Title IV Funds (Student Responsibility)

The University of West Florida is required by Federal policy to monitor financial aid students who receive Title IV funds and withdraw from all courses during the semester. Students who withdraw from all courses prior to the 60% point in the semester are not eligible for 100% of their financial aid.

A calculation will be completed based on the last date of attendance to determine how much the student will be required to repay. The Student Accounts office will determine the amount and bill the student. Contact Student Accounts for exact dates and repayment requirements. (850-474-3441 or stuacct@uwf.edu).

Students who have outstanding balances are not allowed to register for classes until they have satisfied their debt.

3. Repayments:

Occasionally, a student will receive financial aid and later become ineligible. This can occur when additional aid is received after disbursement, because unreported resources come to our attention after aid is disbursed, or an error was made in determining an initial award. Regardless of the reason, the Financial Aid Office is bound by federal regulation to recover the overaward. Future aid will be reduced when possible. Additionally, any refund from additional aid will be applied to the overaward or the student will be billed when necessary. Until the overaward is paid in full, the student is prevented from registering for classes, processing of academic transcripts, and receipt of any additional financial aid.