Advising FAQs

The Advising FAQs and University Lingo content is structured to serve as a quick reference guide for common academic advising questions and terminology.


How do I set up an advising appointment?

Advising appointments can be made by using the SSC Campus app in MyUWF (requires login).

What is a PIN? And why do I need one?

An advising PIN is required for class registration. Your advising PIN must be released by your academic advisor. You will need to meet with your advisor to discuss your schedule for the upcoming semester. Your pin will be released once you have met with your advisor.

You can find your PIN by accessing the Advising Status app in MyUWF. For more on advising PINs and how they relate to registration, please view our registration videos.

How to get my Nautilus card?
How to set up your email at UWF?
Once classes begin, what options do I have for altering my schedule?

After your initial registration for a semester, you may drop and add classes to your schedule through the end of the first week of the semester. If you simply stop going to class, you are not automatically withdrawn from the course, so it is very important that you complete the withdrawal process. You may withdraw from a course beginning with week two of the Fall and Spring semesters through the end of the tenth week of the semester. For summer withdrawal dates may vary. Please view the instructions for Dropping and Adding courses.

How do I declare a major or change my major?

"Only the new program advisor can initiate the online major change form, unless you have been admitted but have not yet enrolled in courses, in which case contact Admissions. Please speak with an advisor first, as changing majors could impact excess hours and financial aid."

The undergraduate Change of Major form is available on line.  The form and instructions provided will assist you with changing or declaring your major.

Where can I find the meaning of UWF terms/language?

Whether it's your first time attending college or you're transferring in from another institution, you may experience a terminology gap. A good place to start is to take a look at our University Lingo. If you'd like further clarification, your next stop should be your academic advisor.

How do I find textbook information?

Once you have registered for classes and your schedule is finalized, you will need to acquire your textbook information from the My Classes app in MyUWF. Regardless of where you plan to purchase your books, the textbook information is located on the app.

How do I find parking information?

If you plan to park on campus, you will also need to purchase a parking decal. You may purchase your decal through your MyUWF account.

How do I find information on the financial aid process?

If you plan to apply for financial aid, please see the Financial Aid website for additional information.  If you have already applied for financial aid, you may access your information by accessing the Financial Aid app in MyUWF.

How do I access my grades?

You may access your UWF grades on the Final Grades app in MyUWF.  Please note that you must complete all Student Assessment of Instructor forms on the My Classes app in MyUWF each semester to access your grades.

How do I find information on the grading system?

Information on the UWF grading system is available in the University Catalog.


University Lingo

Learning the lingo or what people are talking about is an important step to succeeding in your college career.  It is not a question of individual intelligence, just understanding what people mean when they are explaining policies and procedures to you.  Too often staff and other university employees assume that you know how the system works and what they mean when they are talking to you. In order to help you navigate your way through the system, here is a list of the most commonly used terms and their meaning here at UWF. The University Catalog is still the official source of academic policies and procedure.

AP Credit

College credit which is earned through the Advanced Placement program while in high school. A score of 3 or higher is required to earn college credit at UWF. Official scores must be received by UWF Admissions directly from College Board in order to receive the credit.

Audited Class

Students may register for a course as an audit. A student sits in on a class for which no credit is earned. The course can be changed from audit to a letter grade on or before the end of the tenth week of the fall or spring semester. Students must pay for an audited class.

Calendar

Refers to how the year is broken down for classes and grading. Also means the academic year which begins in August and consists of three terms or semesters during that year. Check the academic calendar for important dates.

Campus App

The “Campus” application is available in MyUWF.  The application can be used to schedule an appointment with your academic advisor or schedule tutoring (if available) among other services.

Co-requisite

A course that must be taken concurrently with an accompanying course (two courses that cannot be taken separately). Co-requisites are most often science courses which have a co-requisite of a lab.

Credit

How progress toward a degree is measured. The University requires a minimum of 120 credit hours to graduate. A course is usually worth 3 semester hours of credit. If a student is enrolled in 12 credit hours or 12 credits, that typically means being enrolled in 4 courses.

Degree Works Audit

The Degree Works audit can be accessed through MyUWF.  The audit allows students to check their progress toward earning the degree.  It includes course work completed at UWF, courses in progress at UWF, upcoming semester's course work for which you have registered, any other course work completed at other schools and credit for CLEP, AP and IB exams.  Housed within the audit, you may also find your semester by semester plan of courses to assist you with meeting your degree requirements.

Dropping/Adding a course

A course can be added anytime during Early Registration, Regular Registration, or during the official Drop/Add period (as listed in the Academic Calendar) and is the first week of classes for that term.  After the Drop/Add period, no other courses may be added.

A course can be dropped anytime during the Early Registration, Regular Registration, or during the official Drop/Add period (the first week of classes for that term).  A course(s) dropped during this period will not appear on the permanent record.  To drop a course after the Drop/Add period, you must Withdraw (available through MyUWF).

Dual Enrollment Credit

College credit earned while still attending high school. An official transcript from that college (not courses listed on the high school transcript) must be sent to the UWF Office of Admissions in order to receive credit at UWF.

Early Warning

A notification to students from the Advising Center that a professor has reported them for having serious academic difficulty. Serious academic difficulty is defined as having a “D” or “F” grade in the course. Students should meet with their academic advisor to discuss options for intervention or withdrawal.

E-Learning

The online access for courses. Access in eLearning can be for courses which are fully on-line to those which only course grades or minimal course information is available. E-Learning is accessed through MyUWF.

Enrollment Certification

If a student needs verification that he/she is enrolled at UWF, the student should search MyUWF for "Enrollment Certification." This is strictly an online process.

Foreign Language

Required of all students in order to graduate with either an AA or Bachelor’s degree.  If you had two years of the same foreign language in high school or two semesters of the same foreign language in college, you have met this requirement.

Good Academic Standing

Students are considered in good academic standing if they are currently enrolled or eligible to re-enroll at UWF

Grade Forgiveness

Students may retake a course for a better grade. A grade forgiveness form must be completed and signed by the academic advisor before the end of the semester in which the course is repeated. Students should check with their academic advisor to receive the most up-to-date information regarding the grade forgiveness policy.

Graduation Dashboard

Access the Graduation Dashboard app via MyUWF. Follow the detailed steps of how to use the graduation dashboard in Confluence.

Gordon Rule

A State of Florida requirement which must be satisfied to receive either the Associate of Arts or Bachelor's degree.  Students must complete 6 semester hours of English coursework and 6 semester hours of additional coursework designated as Gordon Rule Writing and 2 Gordon Rule Mathematics courses.  A grade of C- or better must be earned in a course to receive Gordon Rule credit.  

Grade Point Average

Or GPA, is a numerical value assigned to the grades received in all the courses you have attempted at UWF.  Each letter grade has a numerical value assigned.  Check the UWF Catalog for the value assigned each grade or ask your advisor how to compute a GPA.

Hold

There are various types of holds. Check the Holds in MyUWF on the Registration app.

Incomplete Grade

An incomplete grade or "I" is given strictly at the discretion of the instructor.  You must communicate with the instructor what needs to be done to make up the work.  If the work is not made up by the next semester or the instructor does not turn in a grade change, the "I" will automatically turn into an "F".  Students may not graduate with an “I” grade on their academic record.

Major/Program

A subject area such as history or mathematics in which a student concentrates his/her studies in order to earn a degree. Every student must have a declared major.

Minor

An area of interest (a mini-major) which can be pursued at the same time as the major.  Some majors require students to have a minor.  Check your SASS audit and program requirements. A minor is a good way to complement a major.

MyUWF

MyUWF is the website, or "web portal," that contains all of the information and online services you need to be an active member of the UWF community. Through MyUWF, you can register for classes; access eLearning; access the eDesktop virtual computer lab; check grades; search the library; view your account balance; pay fees; manage email, keep up with UWF news and announcements, watch the campus calendar for upcoming events, and keep in touch with university clubs and other groups.

Pass/Fail

Students may elect to take a course on the pass/fail option and must sign up for this option at the time of initial registration for each semester.  A grade of pass "P" is not computed into the student's grade point average.  A grade of fail "F" does count against the grade point average. This option cannot be used to meet General Studies or Gordon Rule requirements. See the UWF Catalog for more information.

Permanent Record

The same as a transcript.  The listing of all the courses you have attempted and/or completed at UWF.  The permanent record can include transfer work if the student chooses. An unofficial copy of the transcript can be obtained in MyUWF.

Permission to Enter a Closed Class

If a course has exceeded the limit of students allowed in the course, written permission from the instructor of the course must be obtained.  

Pre-requisite

A beginning course that prepares students for a more difficult or advanced course.  A student may not take the advanced course without the appropriate prerequisite.  Prerequisites will be listed with the course description in the Catalog and in the course search during registration. The registration system will stop a student’s registration if the appropriate prerequisite has not been met. Check with the department of the course if you have any questions. Also, some majors also require a specific grade in prerequisites.

Probation, Academic

The intent of academic probation is to serve notice formally that a student may not be making satisfactory progress. Students whose cumulative grade point average (GPA) for University of West Florida course work is below the minimum listed below will be placed on academic probation by the student's college.

  • 0-15 semester hours, less than 1.60 cumulative GPA
  • 16-30 semester hours, less than 1.80 cumulative GPA
  • more than 30 semester hours, less than 2.00 cumulative GPA

Students are advised to meet with your academic advisor to discuss an academic success plan.

Repeated Courses

A student may receive credit for a course only once regardless of how many times it is taken in transfer or at UWF. All attempts at UWF count in the GPA unless grade forgiveness is used (see Grade Forgiveness Policy). Only the most recent attempt will count for credit.

Semester

The period of time within the academic calendar (usually 16 weeks) during which academic courses are offered.  The University has three semesters per academic year; Fall - which begins in August; Spring - which begins in January; and Summer - which begins in May.  A semester can also have separate terms within it.  Some terms may run the entire semester and others may be for a shorter period of time.

Summer Attendance

All students are required to complete 9 hours of summer attendance (unless admitted to the University with more than 60 semester hours of credit).  The Summer requirement can be completed in a combination of one or more summers at UWF or any of the other 10 Florida Public Universities.  This requirement cannot be met at a state of Florida College, junior college or out-of-state college.

Suspension

A student is suspended or not allowed to re-enroll at UWF upon failure to bring the overall GPA to at least a 2.00.  The student must apply and be approved for reinstatement before being allowed to return to UWF. Check with your academic advisor for more information.

Term

See Semester.

Transfer Credit

Any course work which is not UWF coursework.  Official transcripts must be received by the Office of Admissions which will determine overall and General Studies credit. Courses transferred to UWF may or may not meet specific course/major requirements even though they have been granted overall transfer credit.  Grades for these courses are not averaged into the UWF GPA.

Transient Student

A student is considered a transient student when taking coursework at an institution other than UWF.  UWF is still considered the home institution.  It is recommended that students complete a Transient Student Form which is available on-line. Please review the instructions for completing the form.

Withdrawal

A student may withdraw from a course while remaining in other courses before the end of the tenth week of instruction.  Up to this point, a student will receive a grade of "W" (no penalty to the grade point average).  A course withdrawal must be completed on-line and is available through MyUWF. After the tenth week (Fall/Spring), students must appeal through a late withdrawal which will not be automatically approved. A student must meet certain criteria which must also be documented. An instructor will not drop you from the class if you stop going.

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