Exam Proctoring Information

In order to ensure the security and integrity of our exams, students who do not live near the UWF Main or Emerald Coast campus will need to take exams with a proctor.

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Testing Time Policy

Proctored exams may only be administered from 12:00PM to 7:00PM (CT). If you live outside of the Central time zone, you should adjust your time to synchronize with this time frame.

Proctoring FAQs

What is a proctored exam?

A proctored exam is an exam which will be taken at an approved educational center that you choose, and you will be proctored (supervised) as you take the exam. There may be a fee included, depending on the center doing the proctoring. You must submit a completed Math/Stat Proctor Approval Application to our testing coordinator via e-mail to mathproctoring@uwf.edu.

How do I find an approved proctor?

UWF has specific guidelines regarding proctor selection. Start by checking the National College Testing Association (NCTA), a national testing information site. If there is not an NCTA option near you, you may submit an application for a proctor candidate. 

An acceptable proctor is someone with no conflict of interest in upholding UWF's Academic Code of Conduct. Relatives, friends, spouses, neighbors, and coworkers are not acceptable proctors. A proctor candidate may be from one of the following categories:

  • Educational administrator or librarian at a community college, university, or high school
  • Librarian at a public library
  • Learning center, ESO, or an officer of higher rank than a student, if in the military
  • College, university, or private testing center

Note: You must submit a completed Math/Stat Proctor Approval Application (PDF) by the end of the second week of the term with the information of the candidate willing to act as your proctor. Our testing coordinator will then evaluate the application to determine her/his eligibility as a proctor. Exams will not be distributed to a proctor unless the approved Math/Stat Proctor Approval Application is on file with the testing coordinator.

What technology must the proctor have?

At a minimum, the proctor must have:

  1. A valid, working email address and telephone number so that our testing coordinator may communicate with her/him
  2. Reliable internet access
  3. A printer
  4. A scanner or fax machine
How do I access, complete, and submit the proctor approval application?

Click on the Math/Stat Proctor Approval Application link to open the file. (This file will open in a new window)

You will need Adobe Acrobat Reader. If you do not have Adobe Acrobat Reader, a free version is available.

To complete and submit this application:

  1. Print out and complete the Student portion (Section 1) of the application.
  2. Have your proposed proctor or testing center director complete the Proctor portion (Section 2) of the application.
  3. Send the completed application to the testing coordinator using one of the following methods
    1. Email: mathproctoring@uwf.edu (PDF preferred)
    2. Fax: 850-857-6269
    3. Mail to: Dept of Mathematics & Statistics, Attn: Testing Coordinator, 11000 University Pkwy, Bldg 4, Ste 323, Pensacola, FL 32514
How can I take tests if I live in a different time zone?

Proctored exams may be taken from 12:00PM to 7:00PM (CT). If you live in a different time zone, you will need to adjust these times appropriately (see below).

Eastern: 1:00PM-8:00PM
Central
: 12:00PM-7:00PM
Mountain: 11:00PM-6:00PM
Pacific: 10:00AM-5:00PM
Other: Please discuss with your instructor

How do I schedule my exam(s)?
  1. Check your syllabus for all exam dates and times. Do this as soon as you can access your course eLearning and the course syllabus.
  2. Contact your approved proctor with the entire exam schedule as it appears on your course website as soon as possible. Note: Be sure that fees are paid in advance of the actual exam date if required by the proctoring service.
  3. Schedule a day and a time within the above-mentioned testing window to take the exam with the proctor.

Note: Failure on the part of the student to assume these responsibilities will be a matter to resolve with the instructor and could result in a failing grade on the exam in question.

What are the proctor's responsibilities?
  • Only the proctor may handle the exam prior to and following its completion. The student may have access to the exam only while testing. If the student would like a copy of the exam, s/he should contact the instructor.
  • No copies of the exam other than the copy used for test-taking are to be made at any time. No person other than the proctor and student may have access to the exam.
  • The proctor must follow the instructor's requirements for administering the exam. These will always be included in the email containing the exam. These may include a time limit, specific allowable materials and aides, such as calculator, textbooks, formula sheets, notes, etc.
    • Electronic "smart" devices are not allowed during testing time. This includes, but is not limited to: cellphones, computers, tablets, and smartwatches.
    • Personal items are not allowed during testing. The student should only be allowed the exam and permitted materials. Personal items include, but are not limited to: wallets, purses, hats, bags, coats, books and notes (unless otherwise stated).
  • Completed exams must be returned to by 10AM (CT) the day following testing.
    • In case of technical issues causing a delay in submitting the completed exam, please promptly contact the testing coordinator to alert so that the student is not penalized.
    • The student is not permitted to assist with scanning, emailing, or faxing the exam.
    • If the exam must be faxed, please ask the student to write dark and leave a 1” margin around the entire page, as faxes are often incomplete or illegible. Fax to 850-857-6269.
  • The student is not permitted to take exams before or after the testing time window listed above without prior written approval from the instructor. If the proctor is not available during this testing time window, please alert the student in a timely fashion so that s/he can make alternative arrangements.

Failure to comply with the above mentioned proctoring policies, appropriate action will be taken. This may include invalidation of the student's exam results and/or revocation of proctor approval.


Still Have Questions?

Contact:

(850) 474-2276
mathproctoring@uwf.edu
www.uwf.edu/mathstat