The Financial Aid Office (FAO) coordinates a comprehensive program of
scholarships, grants, part-time employment, and loans available through
Federal, State, and University funds.
The financial aid program enables students and parents to
reduce or eliminate financial barriers to admission and retention at the
University. All awards are dependent upon availability of funds and
demonstration of financial need, unless otherwise noted.
An undergraduate or graduate degree-seeking student who has
been given temporary non-degree student status by the Office of Admissions is
eligible for institutional short term loan assistance only. Non-degree students
are not eligible to receive other forms of financial assistance.
APPLYING FOR FINANCIAL AID
A student applying for financial aid must follow the procedure outlined below:
- Submit ?Institutional Financial Aid Application? form. The
form is available on-line at uwf.edu/finaid or from the Financial Aid Office (FAO),
University of West Florida, 11000 University Parkway, Pensacola, Florida 32514.
- Complete the ?Free Application for Federal Student Aid (FAFSA)?
which is available on-line at uwf.edu/finaid. The results, called a Student Aid
Report (SAR), will be electronically transmitted to the University of West
Florida when the student enters ?003955? in Step 6 on the FAFSA form.
- Submit an application for admission to UWF. No offer of
financial aid will be made until the applicant has been accepted for admission
All completed eligible applications for financial aid will be
processed on a first-come, first-served basis. Most financial aid programs
specify that an applicant register at least half-time, maintain satisfactory
academic progress, and show evidence of financial need.
Receipt of a financial aid award does not guarantee financial
aid in subsequent years. A student must reapply for financial aid each academic
SATISFACTORY PROGRESS REQUIREMENTS
The U.S. Department of Education requires each institution to set GPA,
completion ratio, and time limit standards to monitor a student?s satisfactory
academic progress in their course of study. All types of aid discussed are
included in this policy. The following standards are measured when a student is
initially awarded and at the end of each Spring semester thereafter:
- Minimum Cumulative UWF GPA:
Undergraduate: 1 - 29 hours: 1.80
30+ hours: 2.00
Specialist, and Doctorate: 3.0 at all times
- Minimum Cumulative Completion Ratio: 75%
Satisfactory completion means that a student must complete at
least 75% of the courses in which they enroll with the following grades: A, B,
C, D, P, S, and N. Unacceptable grades include F, U, I (incomplete), W, WF, WR,
TR, V (extended incomplete) and X (audit). Transfer hours from previous
institutions are included in the completion ratio.
- Maximum Time Limit: 180 credit hours is the maximum time
limit for an undergraduate student; 54 credit hours is the maximum time limit
for a graduate student. All coursework taken is included in these totals
(transfer hours, withdrawals, F?s, etc.) The maximum time limit for a doctoral
student is 150% of the program length. Maximum Time Limit cannot be appealed.
Students declared ineligible for financial aid on the basis of
unsatisfactory academic progress may appeal the decision in writing. Appeal
procedures are available online or from the Financial Aid Office.
Reinstatement Policy: A student that chooses not to appeal, or
whose appeal is denied, will regain eligibility once the minimum standards for
GPA and/or completion ratio are achieved.
Satisfactory progress is monitored when a student is initially awarded and at
the end of each Spring semester. Students who have failed to meet one of more of
the conditions will be notified in writing. Students who fail to meet GPA and/or
completion ratio standards may submit a written appeal to the Financial Aid
Office. The Appeals Committee meets weekly on those appeals that are received by
noon on Tuesday. Required documentation must also be received in the Financial
Aid Office by the Tuesday deadline.
Students may appeal a satisfactory progress problem when
extenuating circumstances exist. Examples include:
2. Family Emergency
3. Death in the Family
** Documentation is required in these situations**
Once the committee meets on an appeal, the student is notified
in writing of the committee?s decision.
If the appeal is denied, the student will regain eligibility
once minimum standards for GPA and/or completion ratio are achieved. In
addition, if the appeal is denied, the student has the right to meet with the
Financial Aid Director for review. The Director?s decision is final.
THE APPEAL PROCESS - OTHER THAN SATISFACTORY PROGRESS
If you feel there is reason to question a decision, award, or procedure of the
Financial Aid Office (other than satisfactory progress), you have the right to
appeal. The appropriate appeal procedure is outlined below.
- You should make an appointment to discuss the situation with the Financial
Aid Office staff member who has been assigned responsibility for your file. If
the meeting does not resolve the problem...
- You should submit an appeal in writing and make an appointment with the
Associate Director. If still not resolved...
- You have the right to an additional appeal to the Director of the FAO. The
Director will review your written appeal and your financial aid records with
you. If no understanding is reached...
- You may appeal to The UWF Associate Vice Provost for Enrollment Services.
This will result in a final decision.