Methods of Payment
Fees may be paid by any of the following methods:
Walk-in payments Monday-Friday at the University Cashier’s Office (8:15
a.m. to 4:45 p.m.) on the main campus or the OWC/UWF Fort Walton Beach
Campus 9:00 a.m. to 6:00 p.m. Monday through Thursday and 8:00 a.m. to 5:00 p.m.
Drop-box depositories located in Building 20 East on the main campus and
at the OWC/UWF Fort Walton Beach Campus in the Administrative Building.
By mail. All mail-in payments must be postmarked not later than midnight
of the last day to pay fees. Mail-in fee payments postmarked after midnight
will result in a late payment fee being assessed to the student. Mail
payments to UWF Cashier’s Office, 11000 University Parkway, Building 20
East, Pensacola, FL 32514-5750.
Tuition, fees, and other charges may be paid by Visa or MasterCard
credit cards. Payments by credit card may be made by telephone or in person
at the Cashier’s Office on the main campus and the OWC/UWF Fort Walton
Beach. Credit card payment information must be received in the Cashier’s
Office by 4:30 p.m. on the fee payment due date. A convenience fee will be
assessed for credit card payments made via the web or by telephone.
Internet fee payment option. Use a Visa, MasterCard, or
American Express to pay tuition,
housing, parking fines, library debts, childcare, and other miscellaneous
fees over the Internet. First, access your ARGUS account and then select
“Pay by credit card”. Contact the Cashier’s Office
(474-3110) for additional information. A convenience fee will be assessed.
Students paying fees by mail or by drop-box depository methods must include
their student number on all checks and include all fee payment documents
(original copies of fee waiver forms, fee deferment forms, tuition aid
forms, etc.) to ensure proper and timely credit for payment.
Students are expected to meet all financial obligations as they become due.
UWF reserves the right to cancel the registration of students who fail to
promptly meet their financial obligations to the University. Students may
not pay delinquent account balances applicable to a prior academic year from
financial aid awards applicable to the current academic year. All delinquent
balances must be paid in full prior to the distribution of current term
financial aid. It is each student‘s responsibility to stay informed of all
registration and fee payment dates, deadlines, and other requirements by
referring to the Academic Calendar, viewing Account Balance on ARGUS the
Navigation Guide, and announcements printed in the Voyager or
disseminated through other media from time to time. If necessary, students
should inform their parents or other interested parties of the deadline
dates and the necessity for meeting them.
The student will be held liable for all fees assessed for courses remaining on
the student’s registration at the close of the drop/add period for which a
partial payment of fees has occurred or an authorized fee deferment status has
been granted. Under such circumstances, the student’s registration will not be
canceled. An administrative hold will be placed on the student’s record until
the course fees and the late fees are paid in full.
Fees for courses remaining on the student’s schedule at the close of the
drop/add period must be paid not later than the close of business on the
last day to pay fees. Authorized deferment status may be granted under
certain conditions. Authorized deferment status must be granted and
processed by the University Cashier during the regular fee payment period.
Failure to pay all fees or receive authorized deferred payment status by the
close of the drop/add period will result in cancellation of the student’s
Fee Payment: Term E Courses
Fees for special courses (courses not offered in terms A, B, C, or D) are
due by the fee payment date determined for the course. View Account Balance
on ARGUS or contact the Office of the Registrar for specific date. Fees paid
by mail must be postmarked by midnight on the day following the second class
Financial Aid Delivery
Financial aid awards that are complete prior to the beginning of each
semester and available for distribution, including loans and scholarships,
are processed by the Cashier’s Office by deducting tuition, fees, and
housing from the financial aid proceeds and mailing a net check to the
student. Net financial aid checks are mailed so that checks are available to
students on the first week of classes. It is the student’s responsibility to
insure that all fees and housing and other charges are paid in full by the
due date. Any balance due by the student over and beyond the amount that can
be covered by available financial aid must be received in the University
Cashier’s Office by the fee payment deadline to avoid assessment of the late
payment fee. Fees postmarked by midnight on the date due will be processed
without assessment of late charges.
The netting of financial aid awards continues through the fee payment and
drop/add period. Late awards of financial aid are processed in the same
manner throughout each academic term. Unless students specifically request
personal pickup of financial aid, all financial aid will be mailed to the
student’s current address on file with the Office of the Registrar. Personal
pickup of financial aid checks will only be allowed for emergency
situations. It is the responsibility of each student to keep their current
address updated with the University Registrar. Address changes can be made
in person or over the web.
All students placed in a deferred fee payment status must confirm the
deferred status with the University Cashier or Student Accounts Office.
Failure to do so may result in either cancellation of student registration
or the assessment of late payment fees.
Financial Aid Status
Students are able to view their grades, schedules, HOLD’s, and Financial Aid
information on the World Wide Web via ARGUS at
Tuition Loan Program (TLP)
Eligible students may pay registration and tuition fees in two equal
installments. One-half of the total registration and tuition fees is payable
by the close of the drop/add period with the remainder payable by midterm. A
promissory note must be executed to pay fees on the installment plan and
must be submitted to the Cashier’s Office during the fee payment period.
Students receiving other forms of financial aid must submit TLP applications
to the Student Accounts Office rather than the Cashier’s Office. Students
must have a favorable credit rating with the University to be eligible for
the Tuition Loan Program. A $15.00 service charge will be added to all TLPs.
Contact the Student Accounts Office for detailed information.
Contracts and Fees Paid by Another Agency
Students who are registering for courses which will be partially or fully
paid by their sponsoring agencies must bring the contracts or authorization
forms and partial payments, if applicable, to the Cashier’s Office during
the registration period. Students must confirm the fees-pending status with
the Cashier’s Office during the designated fee payment period. Students must
confirm the fees-pending status with the Cashier’s Office during the fee
If the authorization is to be
mailed to the Cashier‘s Office by the agency, it must be postmarked by
midnight on the last day to pay fees. The student must confirm third party
billing status with the Cashier‘s Office during the fee payment period.
Failure to meet these requirements will result in the assessment of the late
Any change in method of fee payment after the close of the drop/add fee
payment deadline will result in a late payment assessment of $100.00. An
example is to change from a VA deferment or tuition loan to another type of
third party billing arrangement.
Florida Prepaid College Program
The Florida Prepaid College Program was created by the State of Florida to
guarantee payment of tuition and may include optional dormitory contract
guarantees. The plan excludes local fees (i.e., health, athletic, student
activity, laboratory, etc.) which are paid by the student using one of the
options described under Methods of Fee Payment and by the deadlines stated
in the Academic Calendar. The Cashier’s Office will automatically bill the
Florida Prepaid College Program for eligible students. Students who do not
want prepaid to be billed must notify the Cashier’s Office each semester by
the fee payment deadline. Students using the Florida Prepaid College Program
are responsible for paying local fees by the last day of fee payment. A $100
late fee will be assessed if fees are paid after this date. Students
eligible for the 100% program must bring their prepaid cards to the
Cashier’s Office before the end of the drop/add period.
The cost of books is not included under the Florida Prepaid College Program.
Students who have delinquent balances at the University (loans, library
fines, traffic fines, etc.) will have their diplomas, grades, and transcript
requests held until satisfactory settlement has been made. A student owing a
delinquent balance of $100 or less and which is not more than 120 days past
due, will be allowed to register prior to paying the balance. The balance
due must be paid by the close of the fee payment period. Failure to do so
will result in future registrations being held as well as holds being placed
on diplomas, grades, and transcripts until the account is paid in full.
Current semester financial aid awards may be used to pay delinquent balances
owed from a previous semester within the same academic year with the
approval of the Controller’s Office. Balances owed from a prior academic
year in excess of $100 may not be paid from current academic year financial
Dual Enrolled or Early Admitted
High school students enrolled in dual enrollment or early admission programs
pursuant to Florida Statutes articulated acceleration will be exempt from
the payment of registration, matriculation, and material and supply fees.
Refer to sections on Registration and Admissions for more information.
Florida National Guard
Certain members of the active duty Florida National Guard may be exempt from
the payment of one-half of the cost of tuition and fees for courses on a
space-available basis only. Students using this waiver may not register for
courses subject to the waiver until the last day of registration.
Certain members of the Florida National Guard may qualify for that portion
of fees not otherwise waived to be paid directly by the Florida Department
of Military Affairs when authorized by that agency. An approved
authorization billing must be presented to the Cashier’s Office on the main
campus or Fort Walton Beach Campus by the close of the drop/add fee payment
period. Authorization presented after that day will be subject to the
assessment of the late payment fee.
Foster Care Students
Students for whom the State of Florida is paying foster care board payments,
and for whom the permanency planning goals are long-term foster care or
independent living, will be exempt from the payment of all undergraduate
fees, including fees associated with enrollment in college preparatory
instruction or completion of college-level communication and computation
skills testing programs. Before a fee exemption can be given, the student
should have applied for and been denied State financial aid which would have
provided, at a minimum, payment of all undergraduate fees.
Senior Citizens - Florida
Individuals who are 60 years or older and who meet Florida residency
requirements may enroll on a space-available basis without payment of the
application and registration fee. Contact the Office of the Registrar for
Special Risk Dependent
Dependent children of special risk members as defined in Sections 112.190
and 112.191, Florida Statutes (law enforcement officers and fire fighters),
killed in the line of duty are eligible for waiver of tuition and fees under
certain circumstances. Contact the University Controller regarding
eligibility for these waivers.
State Employee Six Hour Free
State Employees are eligible for six hours of tuition free courses per
semester. Refer to the Registration section (State Employees) for detailed
procedures and policies.
UWF Employee Partial Tuition/Fee
All full-time permanent UWF employees are eligible for an 80% employee
tuition reimbursement for up to six hours of courses per semester.
Reimbursement of fees is not authorized for the following kinds of courses:
directed studies, practicums, internships, music and theatre performance,
continuing education, and other one-on-one course situations such as theses
Late Registration and Late Payment Fees
Provided documentation is received by the institution to indicate
extenuating circumstances justifying a waiver, the University Controller may
waive the late payment fee and the University Registrar may waive the late
registration fee when it is determined that:
The University is primarily responsible for
delinquency of a student’s account, or
Extenuating circumstances exist beyond the
control of the student.
Deferred payment status for tuition and registration fees may be granted
upon application by the student on the following grounds:
Deferral eligibility is guaranteed to students receiving veterans
educational assistance benefits from federal or state assistance programs,
where such aid is delayed in transmission to the student through
circumstances beyond the control of the student.
Veterans and other eligible students receiving benefits under Chapters 30,
32, 35, and 1606, U.S.C., will be entitled to one deferment each academic
year. An additional deferment will be granted each time there is a delay in
the receipt of benefits.
Each veteran granted a deferment will sign a promissory note for the amount
of registration and tuition fees due. The promissory note must be presented
to the University Cashier during the regular fee payment period. Failure to
present the promissory note by the deadline will result in the student being
assessed the $100.00 late payment fee. If the student does not present an
authorized deferment to the Cashier, including the $100.00 late fee, by the
close of the fourth week of classes, the student’s registration will be
canceled. Petition for reinstatement require the student present an
authorized VA deferment promissory note along with a $150.00 late
registration and late payment fee in lieu of full payment of tuition and
registration fees. (See the procedure outlined in Reinstatement.)
If an eligible veteran’s educational benefits are delayed beyond the
deferral period, the deferment may be extended provided an extension is
requested by the student and is granted in writing by the Office of Veterans
Services prior to the due date of the original deferment. Additional
extensions may be similarly granted until the veteran begins receiving
educational benefits. Failure of the veteran to pay the amount of the
authorized deferment by the due date or extended date, whichever is later,
will result in the student being assessed the $100.00 late payment fee.
Any change in a VA deferment to a National Guard or other military billing
status after the fee payment deadline will result in the assessment of the
late payment fee of $100.00.
The University reserves the right to deny deferral status to students who
have established an unfavorable credit rating.
Third Party Billings
Deferment is permitted provided formal contractual arrangements have been
made with the University for payments by an approved third party. The
University Controller is charged with the responsibility for negotiating
third party contracts.
Refund of Fees
The late payment fee is nonrefundable unless waived by the University Fee
Appeals Committee. Requests for refunds and other appeal actions to be
considered by the University Fee Appeals Committee must be submitted within
six months after the end of the semester to which the refund or appeal
action is applicable. Requests made after that deadline will not be
Full refunds will be made to the student
when a course is canceled by the University or when a student is denied
admission to a University course.
During the Drop/Add Period:
credit hour fee will be fully refunded for each semester hour or course(s)
dropped during the drop/add period.
After the Drop/Add Period:
A refund of 25 percent of the total
fees paid will be made if withdrawal from all courses is completed prior to
the end of the fourth week of classes. Withdrawals are processed in the
Office of the Registrar.
In the following instances, the
per-credit-hour fee will be refunded upon appeal with appropriate
Call to or enlisted in active military
Death of the student or death in the
immediate family (parent, spouse, child, sibling);
Complete withdrawal of the student from
all courses due to illness of the student that is confirmed in writing by a
physician, stating that completion of the term is precluded; or
Exceptional circumstances upon approval
of the University Fee Appeals Committee. The student must submit a written
appeal to the University Fee Appeals Committee via the Office of the
Registrar. Appeals for refunds must be supported by appropriate written
Appeal for Late Fee Assessments and Refunds
Student appeals for late payment of fees, refunds of tuition, and other
charges after the refund deadline are referred to the University Fee Appeals
Committee. All appeals should be submitted in writing, with attached
supporting documentation, to the University Registrar. Fee appeals forms are
available in that office.
The University Fee Appeals Committee reports to the Vice President for
Academic Affairs who has final authority over all appeals for late payment
The filing of an appeal before the Fee Appeals Committee does not extend the
due date for fees, tuition loans, VA deferments or other charges while
awaiting a decision by the Committee. Such charges not paid by the due date
will be assessed the late payment fee.
All questions regarding fee appeals should be directed to the Office of the
Registrar at (850) 474-2244.