Change of Student Information
Change of local, permanent, and emergency contact addresses; name; or other
information affecting the student's permanent academic record may be
completed by currently enrolled students through COMPASS at
Forms are also available through the Office of the Registrar.
Death of a Student
In accordance with the Family Educational Rights and Privacy Act, the
University of West Florida's policy regarding the disposition of records
held pertaining to a deceased student state that the privacy interests of an
individual expire with that individual's death.
Confidentiality of Student Records & Directory Information
The disclosure or publication of student information is governed by the
policies of the University of West Florida and the Board of Education within
the framework of State and Federal laws, including the Family Educational
Rights and Privacy Act of 1974. The written consent of the student is
required for the disclosure or publication of any information which is (a)
personally identifiable of the student and (b) a part of the educational
record. Directory information will be released unless otherwise specified by
the student (see Item C). However, certain exceptions to that generality,
both in types of information which can be disclosed and in access to that
information, are allowed within the regulations of the Family Educational
Rights and Privacy Act, as described below:
- Right of Privacy - Every student shall have a right of privacy with
respect to their educational records. Personally identifiable records or
reports of a student, and any personal information contained therein, are
confidential and exempt from the provisions of Florida Statutes. The
University of West Florida will not permit the release of such records,
reports, or information without the written consent of the student's parent
or guardian, or of the student if the student is qualified as provided in
this subsection, to any individual, agency, or organization. These
exemptions are subject to the Open Government Sunset Review Act in
accordance with Florida Statutes. However, personally identifiable records
or reports of a student may be released without the consent of the student
or the parent to (or for):
- Officials of the University with a legitimate
- Certain government agencies,
- Accrediting organizations,
- Certain financial aid matters,
- Certain research circumstances,
- Health and safety emergencies,
- A court pursuant to subpoena, and
- As otherwise provided by law.
- Subject to statutory conditions and limitations, prior consent of the
student is not required for disclosure of certain types of information for:
More specific information regarding such exempted information can be
obtained from the Office of the Registrar. For the complete text of the
applicable statutes, refer to Florida Statutes.
- Portions of the educational record for which the student has signed a
- Portions of the educational record which are exempted by law, including
records of law enforcement agencies of the University; employment records of
the student within University personal records of instructional, supervisory
or administrative personnel; and alumni records related to that student; and
- Records transmitted to another school or school system in which the
student seeks or intends to enroll, since the University generally forwards
these on request.
- Under the provisions of the Family Educational Rights Privacy Act,
students have the right to withhold disclosure of the information listed
below. These items are designated as "Directory Information" and may be
released by this university to noninstitutional persons or organizations.
Requests to withhold directory information will be honored and must be
directed to the Office of the Registrar. Students may also request privacy
of directory information through COMPASS. The University will not assume
responsibility to contact students for subsequent permission for release of
these items. The University assumes no liability for honoring requests that
such information be withheld.
The information listed below may be released or published by the University
unless exception is made in writing by the student.
- Options for printed and/or verbal release prohibited (does not include
Electronic Directory Release):
Name, address, telephone number, dates of attendance, e-mail address.
Most recent previous institution attended, major field of study, awards,
honors (includes Deans' list), degrees conferred (including dates).
Past and present participation in officially recognized sports and
physical factors (height, weight of athletes) date and place of
Commencement Program (name and degree at time of graduation).
News releases (at time of graduation).
- Students may choose to restrict all or a portion of their directory
information from the electronic directory by checking:
Students who wish to have the privacy flag removed from their permanent
academic record must contact the Office of the Registrar in writing. NOTE
that electronic release of information is separate from other printed and
- No restrictions
- Suppress all information
- Suppress home address only
- Suppress home phone only
- Suppress home address and phone.
- Request to prevent publication of directory information: Students may
inform the University in writing of their desire to prevent publication of
such directory information or release of such information except as required
by law. Appropriate forms for such action are made available in the Office
of the Registrar or through COMPASS. Students having questions regarding the
confidentiality of records or specific requests concerning their records
should contact the Office of the Registrar.
- Rights of Parent, Guardian, or Student: The parent or guardian of any
student who attends or has attended any public institution of higher
education in Florida shall have the rights noted below with respect to any
records or reports created, maintained, and used by any public educational
institution in the State. When a student has attained 18 years of age or is
attending an institution of postsecondary education, the permission or
consent required of, and the rights accorded to, the parents of the student
shall thereafter be required of and accorded to the student only, unless the
student is a dependent student of such parents as defined in the Internal
Revenue Code of 1954. The State Board of Education shall formulate, adopt,
and promulgate rules whereby parents, guardians, or students may exercise
- Right of access:
- Such parent, guardian, or student shall have the right, upon request
directed to the appropriate official, to be provided with a list of types of
records and reports, directly related to students, as maintained by the
institution which the student attends or has attended.
- Such parent, guardian, or student shall have the right, upon request, to
be shown any record or report relating to such student maintained by any
public educational institution.
- Copies of any list, record or report requested under the provisions of
this paragraph shall be furnished to the parent, guardian, or student upon
request. However, access to any report or record requested under these
provisions shall be granted within 30 days after receipt of such request by
- Right of waiver of access to confidential letters or statements: Such
parent, guardian, or student shall have the right to waive the right of
access to letters or statements of recommendation or evaluation, except that
such waiver shall apply to recommendations or evaluations only if:
- The parent, guardian, or student is, upon request, notified of the names
of all persons submitting confidential letters or statements; and
- Such recommendations or evaluations are used solely for the purpose for
which they were specifically intended.
- Such waivers may not be required as a condition for admission to, receipt
of financial aid from, or receipt of any other services or benefits from any
public agency or public educational institution in this State.
- Right to challenge and hearing: Such parent, guardian, or student shall
have the right to challenge the content of any record or report to which
such person is granted access under paragraph (1), to ensure that the record
or report is not inaccurate, misleading, or otherwise in violation of the
privacy or other rights of the student and to provide an opportunity for the
correction, deletion, or expunction of any inaccurate, misleading, or
otherwise inappropriate data or material contained therein.