Grades will be reported in the following manner:
||Withdrawal with partial refund of fees
||Withdrawal with full refund
||Deferred "I" grade
||Deferred (thesis and dissertation only)
*Grade not included when computing the GPA.
Student teaching, practica, and special courses are graded on a
satisfactory/unsatisfactory ("S/U") basis. Other courses may be taken by
undergraduates under a pass/fail ("P/F") option.
In computation of the required grade point average (GPA) for retention and
conferral of a degree, the total number of quality points (grade points
times course semester hours) is divided by the total number of semester
hours for which letter grades are received (see the Grading System for grade
points). All regulations tied to a specific grade average should be
interpreted to mean the numerical average associated with that specific
grade. Hence, the required "C average or better" is interpreted as "2.0
average or better."
Course work completed in any student classification (including non-degree)
will be included in the undergraduate or graduate GPA, determined by the
level of the course.
Change of Grades
Students graduating from UWF having earned a letter grade of "F, D, D+, C-,
C, C+, B-, B, B+, A-, or A" may not have a grade changed for a course which
was taken and completed prior to graduation. Graduated students having an
"I, V" or other deferred incomplete grade in a course taken prior to
graduation may have the incomplete grade changed to a letter grade after
graduation upon completion of required work and submission of appropriate
grade change process by the course instructor via the chairperson and
college dean (see Grades of Incomplete).
Grade Forgiveness Policy
Grade forgiveness is restricted to undergraduate degree- seeking students.
A completed "Grade Forgiveness Request" form must be submitted to the Office
of the Registrar no later than the last day of classes of the semester in
which the course is repeated. Forms are available from the Office of the
Once a bachelor's degree has been awarded by UWF, a student may not repeat a
course and be forgiven the original grade in a course taken prior to
Beginning freshmen students are allowed two opportunities for grade
forgiveness during their undergraduate program. Transfer students are
permitted one forgiveness. Grade forgiveness is limited to courses (4
semester hours or less) numbered 1000-4999, in which grades are recorded on
an "A-F" scale, including a "WF." Students who are admitted and enroll their
first semester as a first-time college freshman are considered beginning
freshman. Contact the Office of Admissions for information on status.
If a course has been taken more than one time prior to the application for
forgiveness, forgiveness can be used to replace only the most recently
A student may not exercise grade forgiveness by repeating at UWF a course
which was initially taken elsewhere, nor may a course taken at UWF be
repeated at another institution for forgiveness by UWF.
The grade forgiveness policy is not retroactive. To apply the grade
forgiveness policy for all students, the second attempt at the course must
have been taken subsequent to the Fall Semester 1986. For the second option
for grade forgiveness for beginning freshman students, the second attempt
must be the Fall Semester 1996 or later.
Grade forgiveness awarded for repeated courses will not retroactively alter
any previous academic action. For example, a probation or disqualification
status will not be removed from the records of the semester in which the
student originally took the course.
Under unusual circumstances, a different but similar course may be used if
the substitute course is approved by the student's college dean.
If a student withdraws from a course repeated under the grade forgiveness
policy, the attempt will count as an allowable attempt. However, the
original grade will not be replaced with the "W" or "WF" received in the
All grades will remain on the student's official transcript. The original
course grade will be annotated to indicate that the course has subsequently
been repeated, and the repeat course grade will be annotated with an "R,"
with the transcript containing appropriate explanations thereof. The
original grade will not be computed in the GPA or course hours included in
hours earned except in a case in which the student withdraws from the
repeated course or takes an incomplete grade.
If it is determined that the student is ineligible for the grade forgiveness
policy, neither a refund of fees nor automatic withdrawal from the course
will be made.
A student who has earned a letter grade "A-F" by proficiency exam may not
repeat the course under the grade forgiveness policy.
The grade forgiveness option may not be exercised to remove a grade awarded
in a case of academic misconduct.
G.I. Bill students and others receiving Veterans Administration educational
benefits are advised that the forgiveness of any grade other than an
unsatisfactory grade must be reported to the V.A. and may result in the
retroactive reduction of benefits for the semester for which the forgiven
grade was originally assigned. An unsatisfactory grade may be forgiven
without similar consequences. Notify the Office of Veterans Services when
utilizing the forgiveness option.
A. A. Degree Forgiveness Policy
Students who previously attended UWF, whether as degree-seeking or
non-degree who subsequently earn an associate of arts degree at another
Florida public institution, have the following options:
To be eligible for this policy, the student must transfer directly from the
A.A. degree granting institution to UWF. All adjusted courses will remain on
the transcript but they will not be calculated into the UWF GPA.
- All credit earned at UWF prior to earning the A.A. at another Florida
public institution will be excluded from the number of hours earned towards
a baccalaureate degree and from all calculations of the UWF GPA. The
official academic record will reflect 60 semester hours of credit and
completion of the General Studies and Gordon Rule requirements in accordance
with the State Articulation Agreement. The UWF GPA will include only those
courses completed from this point forward, and the student will be in good
- Credit, status, and GPA earned at UWF remain the same. The transferable
credit will be added to the total number of hours applicable to a
baccalaureate degree and the A.A. degree will be posted. The student record
will reflect completion of the General Studies and Gordon Rule requirements.
Grades of Incomplete
An incomplete ("I") grade signifies that all course requirements have not
been met. If circumstances exist beyond the control of the student, as
determined by the instructor, the following applies:
- The instructor may assign a grade of "I," provided the student has
satisfactorily completed at least 70 percent of the course requirements.
Students who receive an involuntary call to active military duty should
consult with their instructors.
- The "I" becomes an "F" at the end of the next semester in which the
student is enrolled unless the grade is changed by the instructor to a
letter grade ("A"-"F") or the instructor extends the completion period
("V"). The student is responsible for submitting a written request to the
department for a grade change or extension prior to the end of the last
instructional day of the semester.
- Students receiving grades of incomplete should NOT reregister for courses
in which an "I" has been assigned.
- When assigning an incomplete grade ("I"), instructors should complete a
"Report on Assignment of Incomplete Grade." This will assist students in
understanding the requirements for completing a course, and it will provide
necessary information in the event the instructor is not available to
monitor the completion of the requirements.
- An "I" grade will be converted to a "V" grade upon graduation if the
course in which the "I" was received was not required for graduation.
- Graduated students having a "V" or other incomplete grade for a course
may have the incomplete grade changed to a letter grade within three years
after receiving a degree. To change the grade, the student must complete the
required work and the course instructor must submit the appropriate grade
change form via the chairperson and the dean.
- For the purposes of honors designation, a letter grade which replaces an
incomplete grade subsequent to a student's receiving a degree will not
change the student's GPA associated with the earned degree. The student's
transcript will be annotated to show that the course requirements were
completed after graduation.
A student may receive credit for a course only once regardless of how many
times it is taken in transfer or at UWF. All attempts at UWF count in the
GPA unless grade forgiveness is used (see Grade Forgiveness Policy).
Students should consult the Student Life Handbook for information regarding
the grade appeal process. Grade appeals for courses cross-listed with
another department within another college will be heard through the college
housing the department, regardless of the departmental affiliation of the
faculty member teaching the course.