University of West Florida

Proctor Approval Application Instructions:

(PDF File)

What is a Proctored Exam:

A proctored exam is one that is overseen by an impartial individual (called a proctor) who monitors or supervises a student while he or she is taking an exam. The proctor ensures the security and integrity of the exam process.

Student information:

How does the student know if a proctor is/will be needed? They should:

• Check the course syllabus as soon as they access your online course.
  
  
• The need to take proctored exams and exam dates should be clearly stated.
  
  
• If the instructor requires no proctored exams, that should also be clearly stated.
  • If the student cannot make a clear determination from the syllabus, they should contact their instructor immediately.

The student requiring proctor services will:

1. Locate a proctor or testing center.
   1. The National College Testing Association is the FIRST resource you should access to locate a proctor.
      1. If no testing facility is located in your area, consider the following:
         
         
         1. Proctors may not include a student’s relatives, friends, spouse, neighbors, and coworkers.
         2. Proctors will usually supervise examinations without charge.
            1. Students must, however, assume any charges that may ensue.
               
               
   2. Most exams are submitted electronically in the presence of the proctor.
      
      
   3. If the exam must be submitted in hardcopy:
      1. The student must supply the proctor with a stamped envelope for postal mailing, and
      2. The proctor is responsible for sealing, signing, and mailing the exam.
         
         
2. The student will provide the course instructor with contact information (email address, phone number, etc.) for the proposed proctor well in advance of the exam date.
   1. Specific deadlines for submitting this information will be stated, in the syllabus, by the instructor.
      
      
3. Once the instructor has the necessary contact information, the course instructor will send the proctor form to the proposed proctor prior to the beginning of the exam period.
   
   
4. The proctor will print the one-page proctor form. Both the student and proctor will fill out the proctor form as required.
   1. If the proctor needs Adobe Acrobat Reader to view and print the proctor form, it can be obtained (free of charge) at this web site: http://www.adobe.com/products/acrobat/readstep2.html
      
      
5. The student will arrange for fee payment (student responsibility) for the proctoring services, if any.
   
   
6. Set up an appointment for the exam.
   1. When arriving for a proctored exam, students are required to bring:
      1. Two forms of identification (ID):
         1. One form of ID must be a UWF Nautilus card with photo.
         2. A second form of ID may be photo, or non-photo, such as:
            1. A government issued identification card (e.g., driver's license or passport).
            2. Debit or credit card matching the exact name on the UWF Nautilus card.
            3. Please note: Social security cards are not acceptable for identification.
               
               
      2. Permitted exam aids:
         1. Please bring only items pre-approved by your instructor to the exam, this may include:
            1. A scientific calculator - if permitted in the instructions provided with the exam.
            2. other pre-approved exam aids - if permitted in the instructions provided with the exam.
         2. If there are any questions regarding permitted exam aids, students should seek verification from instructors prior to the exam date.

Information UWF makes available to students through the "Online Campus":

"What is a Proctored Exam?"

Additional Resources:

• Proctor Forms:
  • In Word format
  • In PDF format
• Student Code of Conduct
• Academic Misconduct Policy