Excess Hour Surcharge

In 2009, the Florida Legislature implemented the Excess Hours Surcharge (Section 1009.286, Florida Statutes) to encourage students to complete their baccalaureate degree as timely and efficiently as possible. The bill requires universities to add a surcharge to each credit hour attempted in excess of the total credit hours required to complete the degree being pursued. The amount in excess of the total hours is calculated based on a percentage defined in law and is referred to by the University of West Florida as the Excess Hours Threshold. The amount charged per credit hour is a calculated amount referred to as the surcharge.

 Excess Hours FAQs

Students entering as FTIC SUS* or FTIC FCS*Fee to be charged
Prior to Fall 2009 None
Fall 2009 - Summer 2011 50% for credit hours above 120% of program
Fall 2011 - Summer 2012 100% for credits hours above 115% of program
Fall 2012 and thereafter 100% for credits hours above 110% of program

*FTIC = First Time in College

*SUS = State University System of Florida

*FCS = Florida College System

All students who enrolled in any institution of higher education prior to Fall 2009 are exempt from Excess Hours Surcharge.

The surcharge is assessed only on the tuition portion of the semester hour cost, not on mandatory fees or the out-of-state fee charged to nonresident students.

Students who first matriculate at a Florida university or state college in Fall 2012 and thereafter, who fail to maintain continuous enrollment (do not take classes for three consecutive semesters) and require readmission will be subject to the Excess Credit Hours surcharge in effect for the semester in which they return.

Under Florida law, the following credit hours count towards Excess Credit Hours:
  • Failed Courses
  • Courses from which a student withdraws
  • Repeated courses (Exception: repeated courses for which the student has paid the repeat course surcharge as provided in Section 1009.285, Florida Statutes.
  • All credit earned at another institution and accepted for transfer and applied toward the baccalaureate degree program
  • All courses completed as a transient student

*Changing Majors/Programs does not alter the Base Degree Hours total.

Under Florida law, the following credit hours do not count towards Excess Credit Hours:
  • College credit earned through articulated accelerated credit such as Advanced Placement (AP), International Baccalaureate (IB), CLEP, Dual Enrollment or AICE
  • Courses dropped during the University's drop/add week
  • Credit hours earned through internship (NOTE: Cooperative educational experiences, directed individual studies, and other one-on-one instructional course are not considered internship under this law.)
  • Credit hours required for certification, recertification, or certificate programs
  • Courses from which the student withdraws for reasons of medical or personal hardship
  • Credit hours taken by active-duty military personnel
  • Credit hours taken to achieve a dual major while pursuing a baccalaureate degree (NOTE: the law only exempts those hours "required" to obtain a dual major, rather than every credit hour in which a dual major student chooses to enroll.)
  • Remedial and English as a Second Language (ESOL) credit hours
  • Credit hours earned while participating in a Reserve Officers Training Corps (ROTC) program
  • All courses offered by the Continuing Education Department

Note: No institution may waive the excess hours surcharge as the language of the statute is mandatory.

The number of total program hours required for the baccalaureate degree will be identified by the student's initial declared major. This is typically 120 semester hours, although, some programs have been approved to require more than 120 semester hours. Students may refer to the University Catalog for degree requirements.

EXCESS HOURS: BASIS FOR CALCULATIONS

Term first started at a postsecondary institution: Fall 2009 thru Summer 2011

Required Degree Credit HoursExcess Hours PercentExcess Hours ThresholdExcess Hours Warning (90% completed)Excess Hours Charge PercentExcess Hours Charge Per Credit9
1341 120% >161 121 50% $52.54
1322 120% >158 118 50% $52.54
  1303  120%  >156  117  50%  $52.54
 1284  120%  >154  115  50%  $52.54
 1275  120%  >153  114  50%  $52.54
 1266  120%  >152  113  50%  $52.54
 1247  120% >149   112  50%  $52.54
1208 120% >144 108 50% $52.54

 

Term first started at a postsecondary institution: Fall 2011 thru Summer 2012

Required Degree Credit HoursExcess Hours PercentExcess Hours ThresholdExcess Hours Warning (90% completed)Excess Hours Charge PercentExcess Hours Charge Per Credit9
1341 115% >154 121 100% $105.07
1322 115% >152 118 100% $105.07
  1303 115%  >150  117 100% $105.07
 1284 115%  >147  115 100% $105.07
 1275 115%  >146  114 100%  $105.07
 1266 115%  >145  113 100% $105.07
 1247  115% >143  112 100% $105.07
1208 115% >138 108 100% $105.07

 

Term first started at a postsecondary institution: Fall 2012 and later

Required Degree Credit HoursExcess Hours PercentExcess Hours ThresholdExcess Hours Warning (90% completed)Excess Hours Charge PercentExcess Hours Charge Per Credit9
1341 110% >147 121 100% $105.07
1322 110% >145 118 100% $105.07
  1303  110%  >143  117 100%  $105.07
 1284  110%  >141  115 100% $105.07
 1275 110%  >140  114 100% $105.07
 1266 110%  >139  113 100% $105.07
 1247  110% >136  112 100%  $105.07
1208 110% >132 108 100% $105.07

 

1 = Music Education

2 = Exceptional Student Education

3 = Computer Engineering & Electrical Engineering

4 = Elementary Teacher Education

5 = Clinical Laboratory Sciences

6 = Fine/Studio Arts; B.F.A.

7 = Nursing; B.S.N. & Nursing; R.N./B.S.N

8 = All other degree programs

9 = based on 2013-2014 tuition; Undergraduate Basic Tuition Fee: $105.07

Any student who entered a state university or college prior to fall 2009 will not be charged. A transfer student who began an undergraduate program at another institution of higher education prior to fall 2009 should not be charged. A returning student seeking a second baccalaureate degree should be treated as a transfer student, but would be exempt from the Excess Hours Surcharge if the student began the first baccalaureate program prior to fall 2009.

FAQs
Can UWF waive the Excess Hour Surcharge fee?

No, an institution cannot waive the fee. The language of the statute is mandatory.

How do I view my Excess Hours?

Log in to my.uwf.edu and type "excess hours" in the search engine. Click on the Excess Hours app to view your personalized excess hour values. For further instruction about this process, access the public Confluence page on Viewing excess hours values in MyUWF.

How does this work with an exploratory/undeclared major?

Your Excess Credit Hour counter is determined after admission and transfer credit hour articulation which determines the degree applicability of your credits. Since you do not have a declared major, degree applicability will be determined by what courses are degree applicable to most majors. Once you declare a major, any additional credits that can apply towards the major will be determined and added to your Excess Credit Counter.

What happens to my Excess Credit Hour Counter when I change majors?

When you elect to change your major, it is possible that your new major selection will change which courses are degree applicable.

Note: Once the intial Excess Hours review has been completed, the courses that are determined to be degree applicable will always be included in the Excess Hour total even if you change to a major in which they are no longer degree applicable. In most cases like this, everything that was used in the initial review will remain in your counter. Those new courses that are now degree applicable will be added to your total.

Do graduate courses count?

Yes, graduate courses are included in your Excess Credit Hour total if they are being used towards your baccalaureate degree. Credit that is only used for the graduate degree will be excluded.

What credit hours count towards Excess Credit Hours?

Under Florida law, the following credit hours count towards Excess Credit Hours:

  • Failed courses
  • Courses from which a student withdraws
  • Repeated courses. Exception: repeated courses for which the student has paid the repeat course surcharge as provided in Section 1009.285, Florida Statutes. All credit earned at another institution and accepted for transfer and applied toward the baccalaureate degree program
  • All courses completed as a transient student.
What credit hours do not count towards Excess Credit Hours?
  • College credit earned through articulated accelerated credit such as AP, IB, CLEP, AICE, or dual enrollment
  • Credit hours earned through internship
  • Credit hours required for certification, recertification, or certificate programs
  • Courses from which the student withdraws for reasons of medical or personal hardship
  • Credit taken by active-duty military personnel
  • Credit hours taken to achieve a dual major while pursuing a baccalaureate degree
  • Remedial and English as a Second Language (ESOL) credit hours
  • Credit hours earned while participating in a Reserve Officer's Training Corps (ROTC) program
  • All courses offered by the Continuing Education Department
Does dual enrollment count as FTIC; First Term in College?

No. The FTIC term is the first degree-seeking term in college after high school graduation. Dual enrollment credits are exempt from Excess Hour Credit Counter. If you transferred dual enrollment to UWF and do not see these credits listed as an exemption, please submit a copy of your high school diploma, or high school transcripts, and an Excess Credit Hour Adjustment to the Office of the Registrar.

What if I am a transfer student starting at UWF?

Any transfer credit that does not apply to your first declared major at UWF would be exempt from your attempted hours total. Any transfer credit that applies to your first declared major at UWF will be included in your attempted hours total. If you are also transferring dual enrollment credit to UWF and did not submit a high school diploma or transcript to Undergraduate Admissions, you will need to prove your high school graduation date by providing the Office of the Registrar with a copy of your high school diploma or transcript. Along with high school documents, an Excess Credit Hour Adjustment form should be submitted.

What if I am pursuing a double major/dual degree?

The law only exempts those hours “required” to obtain a dual major, rather than every credit hour in which a dual major student chooses to enroll. If you have added a double major/dual degree and think that Excess Hours Surcharge might apply, you are encouraged to talk with your academic advisor about your Excess Hours Surcharge.

Are second bachelor's degrees included?

Second bachelor's degrees are not excluded from the Excess Credit Hour law. However, since most second bachelor's degrees only require that you complete an extra 30-40 hours, you most likely will not end up in an excess credit hour situation.

Are minors included?

Minors are not excluded from the Excess Credit Hour law, however, credit hours earned for a minor(s) can be included within your Excess Hour Threshold as elective credit hours or if a minor is required as a part of the major program (currently, only the Communication Arts major).

I'm pursuing a second bachelor's degree that requires more credits than my listed threshold - what do I do?

Your advisor should submit a memo via email to registrar@uwf.edu indicating the minimum number of hours needed to complete the degree program.

What about internships?

The University will exclude internship hours automatically from your excess credit total whenever possible. However, it is not always possible to identify internship on the academic record of a student, especially when taken at another institution. If you feel that your excess credit hour total includes internship hours, you should submit an appeal for an adjustment to your Excess Credit Hour total. Cooperative educational experiences, directed individual studies, and other one-on-one instructional course are not considered internship under this law.

What about credit for certification?

Courses that are part of the class instruction preparation for a professional certification exam, may be excluded from your excess credit total. Examples of these might be a foundational education class that prepares you for a teacher certification exam. In these cases, the one specific course that prepares you for the exam may be excluded from your total, but not all courses in the degree program.

What about credit I earned while on active duty military?

All credit earned while on active duty is exempt from the Excess Credit Hour law. Documenting active duty military service is something that we do not currently track, so it is critical that you let us know of any credit that you have earned while on active duty. You will need to submit a written request and you should include a copy of your DD214 as part of the appeal.

What is the difference between Excess Hours Surcharge and Repeat Course Surcharge?

The Excess Hours Surcharge relates to Section 1009.286, Florida Statutes that requires universities to add a surcharge to each credit hour taken in excess of the total number of credit hours required to complete the degree being pursued. The Repeat Course Surcharge relates to Section 1009.285, Florida Statutes that require a student enrolled in the same undergraduate college-credit course more than twice (third time of enrollment in same course) shall pay tuition at 100% of the full cost of instruction. Repeated courses for which the student has paid the repeat course surcharge will not count towards Excess Hours Surcharge.

What can I do to avoid the excess hour surcharge?

It is in your best interest to only take courses applicable towards your degree. Changing your major one or more times will often result in excess hours surcharge.



Excess Credit Hour Adjustment Request

To request an adjustment of additional credit hours for exemption, students may submit an Excess Credit Hour Adjustment noting the courses or credits in question and including all needed/necessary documentation to support their claim. The appeal will be reviewed within the Office of the Registrar.

Deadline to request an adjustment to your initial Excess Credit Hour Baseline:
Adjustment requests of the initial Excess Credit Hour Baseline total must be received during the first 12 months at UWF; no exceptions. Under Florida law, appeals to the initial counter total that are received after the first 12 months of enrollment cannot be considered.

Deadline to request an adjustment of credit hours earned while in attendance at UWF:
Adjustment requests of credit hours added to your counter after initial enrollment must be submitted within one year of the course being attempted, or the credit being posted to your UWF transcript will remain in your Excess Credit Hour Counter.

Glossary

Baseline - All applicable transfer credits that are used toward your initial major at UWF (Degree Program).

Excess Hours Credit Counter - An ongoing credit hour counter that includes baseline credit hours and attempted credit hours that you have attempted while attending UWF.

Excess Hours Percent - The percentage of degree program credit hours that you are allowed to attempt before you will be charged the excess hour surcharge.

Excess Hours Threshold - The maximum number of attempted credit hours before entering Excess Hours.

Excess Hours - The number of credit hours attempted after surpassing your Excess Hours Threshold.

Excess Hours Charge Percent - The total percent of tuition that you will be charged for exceeding the Excess Hour Threshold.

Excess Hours Surcharge - The surcharge amount that you are being assessed for excess hours.

 

Feedback

Feedback